The hiring pipeline, step by step
Every hire follows the same journey: find, screen, interview, decide. Here is what happens at each stage.
A hiring pipeline is the series of steps a candidate goes through between “I'm interested” and “I've accepted your offer”. Picture a funnel: many people go in at the top, a few come out at the bottom as hires.
The five stages
- 1Attract
You describe the job and share it. People apply, or you go looking for people who fit (that's called sourcing).
- 2Screen
You read CVs and answers and decide who is worth a conversation. This is where most people are filtered out — usually 70–90% of them.
- 3Interview
One or more conversations: a quick phone call, a skills test, a deeper interview with the team.
- 4Decide and offer
You pick your favourite candidate and make an offer: salary, start date, role.
- 5Hire
They accept. The job is filled, and you close it so new people stop applying.
How the stages look in Olibr
In Olibr each job has its own pipeline under Applicants. Each candidate carries a status that tells everyone where they are:
- Applied
- They applied to your job themselves.
- Pending
- Waiting for your review. Candidates you add to a job yourself start here.
- Scheduled
- An interview is booked.
- Interview Pending
- They've been invited to interview but haven't done it yet.
- Interviewed
- The interview is done; you need to decide.
- Hired
- Congratulations — they accepted.
- Rejected
- Not a fit this time. They stay in your database for future roles.
- Auto-Rejected
- They didn't meet a must-have rule you set on the job (for example a dealbreaker question).
Stage names are a starting point. An admin can change them under Settings → General Settings → Custom Fields → Applicant Status.
Move candidates forward (or out) the same day you decide. A pipeline that's up to date is what lets your whole team trust it.