Sr. Executive- Accounts Payable & Receivable

Job Summary

We are looking for an experienced Accounts Payable professional with strong knowledge of local and overseas payments, multi-currency transactions, vendor management, payment processing and accounting entries. The candidate should have hands-on experience in handling end-to-end payable activities and should be highly attentive to payment accuracy, vendor verification and fraud prevention.

Key Responsibilities

• Handle end-to-end Accounts Payable activities including invoice verification, approval, payment processing and accounting.
• Process local payments within India to vendors, service providers and other parties.
• Handle overseas payments / foreign outward remittances in multiple currencies such as USD, EUR, SGD, CNY and other foreign currencies.
• Verify bank details, beneficiary details, invoice details and supporting documents before initiating any payment.
• Ensure that no duplicate, incorrect, unauthorized or fraudulent payment is processed.
• Record payment entries accurately in the accounting system and ensure proper ledger allocation.
• Handle and record receipts / inward remittances, including proper accounting and reconciliation.
• Monitor vendor outstanding, payment due dates and payment schedules and ensure timely processing.
• Perform vendor ledger reconciliation and resolve discrepancies between vendor statements and company records.
• Manage vendor creation, vendor mapping and vendor master data accurately.
• Conduct and maintain Vendor KYC, including required supporting documents, bank details, GST, PAN, company details and other relevant information.
• Ensure proper verification of any change in vendor bank details before updating or processing payments.
• Coordinate with internal teams for invoice approval, PO matching, GRN/service confirmation and payment authorization.
• Ensure proper 3-way matching / document verification wherever applicable.
• Maintain complete supporting documents and an appropriate audit trail for every payment transaction.
• Coordinate with banks for foreign outward remittances, SWIFT transactions, bank charges and payment confirmations.
• Track payment status and ensure that payment confirmations are properly shared with the concerned vendors/internal teams.
• Review and reconcile bank accounts, vendor ledgers and payment records on a regular basis.
• Ensure compliance with applicable company policies, internal controls, banking requirements, GST/TDS and other statutory requirements.
• Identify potential payment risks and immediately highlight any suspicious, unusual or unauthorized transaction to the management.
• Assist in month-end and year-end closing activities related to Accounts Payable and payment transactions.
• Maintain proper records and provide required data during internal and statutory audits.
• Coordinate with Procurement, Operations, Accounts Receivable, Finance and other departments for smooth payment processing.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

• Cell phone reimbursement
• Health insurance
• Provident Fund

Education

• Bachelor's (Preferred)

Experience

• Accounts payable: 3 years (Required)

Language

• English (Preferred)

License/Certification

• Tally (Preferred)

Work Location: In person