Executive – HR & Administration

Role Overview

The Executive – HR & Administration will be responsible for managing end-to-end factory HR operations, contract labour management, statutory compliance, industrial relations, and plant administration. The role requires a hands-on professional who is comfortable working closely with blue-collar employees and managing day-to-day shop-floor HR activities.

Key Responsibilities

• Factory HR Operations
• Manage recruitment, onboarding and employee documentation for factory and contract workforce.
• Maintain employee records, attendance, leave and HR documentation.
• Manage time office activities including attendance, overtime, shift scheduling and payroll inputs.
• Support performance management and employee development initiatives.
• Coordinate training, skill development and employee engagement activities.
• Handle employee grievances and support smooth industrial relations on the shop floor.
• Contract Labour Management
• Manage the complete contract labour lifecycle including onboarding, documentation, attendance and exit formalities.
• Ensure manpower availability as per production and shift requirements.
• Verify contractor attendance, wage payments, statutory contributions and billing.
• Ensure contractors comply with applicable labour laws and contractual requirements.
• Maintain contractor agreements and track renewals and SLA adherence.
• Conduct periodic contractor compliance audits.
• Statutory Compliance
• Ensure compliance with applicable labour laws including:
• Factories Act
• Contract Labour (Regulation & Abolition) Act
• PF & ESI
• Bonus & Gratuity
• Minimum Wages and other applicable labour regulations
• Maintain statutory registers, records and returns.
• Ensure contractor licences, registrations and compliance documentation are up to date.
• Coordinate with government authorities, auditors and inspectors.
• Support internal and external statutory audits.
• Administration & Facility Management
• Manage factory administration including housekeeping, canteen, transport, security and utilities.
• Ensure workplace safety, hygiene, discipline and overall plant upkeep.
• Manage administrative vendors, including onboarding, performance monitoring and cost control.
• Oversee procurement and inventory of administrative supplies.
• Employee Welfare & Engagement
• Coordinate employee welfare initiatives, health check-ups, statutory benefits and safety programs.
• Organize employee engagement and communication activities.
• Support a positive, disciplined and compliant work environment.

Knowledge & Skills

• Strong knowledge of labour laws and statutory compliance.
• Hands-on experience in factory HR and industrial relations.
• Experience handling blue-collar/shop-floor workforce.
• Good knowledge of MS Office and HRMS.
• Strong communication, interpersonal and negotiation skills.
• Vendor and stakeholder management skills.
• High ownership, discipline and attention to detail.

Qualification & Experience

• Graduate/Postgraduate in HR, Personnel Management or MSW.
• MBA/PGDM in HR will be an added advantage.
• 2–6 years of relevant experience in Factory HR.
• Preferred experience in Food, FMCG or Manufacturing.
• Mandatory: Contract labour management, statutory compliance and factory administration.
• Comfortable working from a plant location with regular shop-floor interaction.