Warehouse & Logistics Manager

Logistics Manager – Export Operations & Warehouse Control

Key Responsibility Areas (KRAs)

• Warehouse Operations Management

Responsibilities

• Manage daily warehouse operations.
• Ensure accurate stock inward and stock outward entries.
• Monitor warehouse utilization and storage efficiency.
• Ensure proper product identification, segregation, and storage.
• Maintain physical control over inventory movement.
• Implement warehouse discipline and material traceability.

Daily Monitoring

• Opening Stock
• Stock Inward
• Stock Outward
• Closing Stock
• Pending Inward Materials
• Pending Dispatches
• Warehouse Utilization %

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• Inventory Accuracy & Stock Control

Responsibilities

• Ensure 100% inventory accuracy.
• Conduct daily stock reconciliation.
• Conduct weekly physical stock verification.
• Coordinate monthly stock audits.
• Investigate and report stock discrepancies immediately.
• Maintain damaged stock, reserved stock, and available stock records.
• Prevent inventory losses, pilferage, and unauthorized movements.

Dashboard Tracking

• Opening Stock
• Daily Inward Stock
• Daily Outward Stock
• Closing Stock
• Physical Stock vs System Stock
• Pending Inward Quantity
• Damaged Stock
• Reserved Stock
• Available Stock

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• Export Shipment Management

Responsibilities

• Plan and execute export shipments.
• Coordinate with freight forwarders.
• Coordinate transportation to ports and CFS locations.
• Ensure timely container stuffing and dispatch.
• Monitor shipment milestones until handover.
• Escalate delays proactively.

Dashboard Tracking

• Shipment Number
• Buyer Name
• Container Number
• Dispatch Date
• CFS Arrival Status
• Freight Forwarder Details
• Vehicle Details
• Shipment Stage

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• Freight Forwarder & Transport Coordination

Responsibilities

• Maintain strong relationships with freight forwarders.
• Negotiate transportation and logistics costs.
• Coordinate road transportation.
• Coordinate ocean freight bookings.
• Monitor vessel schedules.
• Ensure container availability.
• Track shipment timelines.

Expertise Required

• Ocean Freight Operations
• Inland Transportation
• Container Planning
• CFS Operations
• Freight Booking
• Export Dispatch Scheduling

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• Documentation & Compliance Coordination

Responsibilities

• Ensure shipment documentation is complete and accurate.
• Coordinate with documentation teams.
• Track documentation status until shipment completion.
• Prevent shipment delays due to missing documents.
• Monitor compliance requirements.

Dashboard Tracking

• Invoice Number
• Packing List Status
• E-Way Bill Status
• Documentation Sent Date
• Pending Approvals
• Document Errors

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• Supplier Coordination

Responsibilities

• Follow up with suppliers for pending materials.
• Track supplier commitments.
• Monitor material delays.
• Maintain material arrival schedules.
• Escalate delays impacting shipment planning.

Dashboard Tracking

• Supplier Name
• Pending Material
• Expected Arrival Date
• Actual Arrival Date
• Delay Days
• Follow-Up Status

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• Quality Control & Error Monitoring

Responsibilities

• Coordinate stock acceptance with QC team.
• Ensure QC clearance before inventory entry.
• Monitor packing quality.
• Investigate dispatch errors.
• Track rework cases.
• Implement corrective actions.

Dashboard Tracking

• QC Checked Quantity
• QC Rejected Quantity
• Packing Errors
• Dispatch Errors
• Rework Cases

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• Team Management

Responsibilities

• Allocate daily operational tasks.
• Monitor staff productivity.
• Ensure attendance discipline.
• Train warehouse personnel.
• Build accountability systems.
• Maintain operational SOP compliance.

Dashboard Tracking

• Daily Task Allocation
• Completed Tasks
• Pending Tasks
• Attendance
• Productivity

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• MIS Reporting & Dashboard Management

Responsibilities

Maintain real-time dashboards and submit reports to management.

Daily Reports

• Stock Report
• Shipment Report
• Pending Dispatch Report
• Operational Exception Report

Management Dashboard

• Total Stock
• Shipments in Process
• Containers Dispatched
• Pending Documentation
• Supplier Delays
• QC Issues
• Operational Alerts

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• Risk Control & Fraud Prevention

Responsibilities

• Ensure all inventory movements are properly authorized.
• Maintain documentary evidence for all inward and outward movements.
• Conduct surprise stock checks.
• Implement maker-checker controls.
• Identify suspicious transactions.
• Immediately report any irregularity to management.

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Required Qualifications

• Graduate in Supply Chain, Logistics, Commerce, Operations, or related field.
• Professional certifications in Logistics/Supply Chain preferred.

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Experience Requirements

• Minimum 5 years experience in export logistics and warehouse management.
• Experience handling export shipments.
• Experience coordinating with freight forwarders and transporters.
• Experience in inventory control and warehouse operations.
• Experience using ERP, Excel, and MIS dashboards.

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Technical Skills

• Inventory Management
• Warehouse Operations
• Export Logistics
• Ocean Freight Management
• Transportation Planning
• Freight Forwarder Coordination
• Documentation Tracking
• Advanced Excel
• ERP Systems
• MIS Reporting
• * Data Analysis/ Calculation of GSM,CBM,FOB,CIF,BL,FIFO, CORRUGATED BOX ,

Pay: ₹25,000.00 - ₹30,000.00 per month

Experience

• Garments & Apparels export & leather industry: 1 year (Required)

Work Location: In person