Vendor Administration Specialist

Key Responsibilities

JOB DESCRIPTION

• Vendor Onboarding:
• Facilitate the onboarding process for new vendors, ensuring all necessary documentation and compliance requirements are met.
• Administration of all Vendor Data for the Americas.
• Conduct sanction screenings, vendor background checks and business review as part of any vendor pre-selection process to ensure vendors comply with regulatory standards.
• Vendor voice and outreach and data confirmation.
• Vendor risk management participation.
• System Integration:
• Utilize Oracle and Coupa to manage vendor information and ensure seamless integration into the organization's procurement systems.
• Provide training and support to vendors and business stakeholders on using these systems as needed.
• Compliance and Documentation:
• Ensure all vendor documentation is complete, accurate, and up to date.
• Monitor and enforce compliance with company policies and industry regulations.
• Understand and ensure compliance and risk related regulations are adhered to in vendor data operations.
• Understand controlled environments and workflows.

Relationship Management

• Serve as the primary point of contact for vendors and business stakeholders during the onboarding process, addressing inquiries and resolving issues promptly.
• Foster strong relationships with vendors and business stakeholders to ensure smooth onboarding and ongoing collaboration.
• Work directly with and provide Accounts Payable and Finance teams support regarding vendor data and data availability in the required systems.
• Reporting and Analysis:
• Prepare regular reports on vendor onboarding status, compliance, and other relevant metrics.
• Provide analysis of Cantor and affiliate’s sector and commodity spend, and current and potential vendors.
• Provide regular management updates on activities, competition / market intelligence, and pipeline of go-forward projects for review.
• Hybrid role (3 days a week in office required)

Experience

RESPONSIBILITIES

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• Minimum of 2-4 years of experience in vendor management, procurement, or supply chain management.

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• Experience with vendor onboarding and compliance processes.

Skills

• Knowledge of industry regulations and compliance standards in procurement operations.
• Knowledge of controlled environments and workflows.
• Strong attention to detail and organizational skills.
• Strong data entry skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a team environment.
• Strong English communication skills (written and spoken) with the ability to explain issues and remedies.