Secretarial Executive to CFO (Billing,SAP), Mumbai

Job Description

Secretarial Executive Grade - Executive I

• Qualification B.Com/M.Com
• Previous Experience (Yr.) Atleast 2 years of prior experience
• Key Deliverables Invoicing and budgeting:

Responsible for processing all invoices issued by vendors engaged by the Secretarial

• Ensure timely payment of all invoices
• Ensure compliance with all internal SOPs
• Ensure all vendors provide digital invoices
• To verify the invoices and conduct basic checks
• To assist the team with budgeting exercise
• To monitor the budget and ensure that expenses incurred are within the approved
• To ensure purchase orders are raised in advance and shared with vendors Returns with Ministry of Corporate Affairs
• Compilation and filing of the statutory forms and applications to be filed with the Ministry of Corporate Affairs
• Updation of Registers under the Companies Act, 2013

Filing to Stock Exchanges through the electronic portal (BSE Listing/NEAPS) Board meetings support

• To organise meetings of the Board and its Committee through video – conference/ in person
• To co – ordinate with Directors for meeting support
• To ensure that the Directors have necessary IT support for the Board and Committee meetings
• To ensure that Board room is equipped with all necessary IT/admin support for the meetings
• To engage with IT for Board meeting related pre checks
• To maintain repository of all Board of Directors personal details, documents and attendance Support to Directors
• To ensure payment of sitting fees and commission to Directors
• To arrange for travel of Directors attending the Board meetings
• To co – ordinate with Directors and their assistants for the travel
• To book flights in advance for the travel of out station directors
• To arrange for hotel stay
• To provide other required administrative support to

Directors Record management

• Responsible for maintaining records of all Companies Act and SEBI Regulations filings and documentation Assisting CFO
• To assist the CFO with filing tour bills
• To arrange for international travel of CFO
• To provide other necessary support
• To co – ordinate and arrange for meetings when required
• Reporting Deputy Company Secretary, Asian Paints Limited
• ‘Must have’ functional competencies

Billing and invoicing, basis understanding of SAP, interest to learn compliance requirements, good written and spoken communication skills, ability to convince and negotiate

• Critical personality attributes

Good Communication Skills

Self driven / self motivated

High levels of integrity