Quantity Surveyor & Bill Certification - MEPF

Job Description

Job Title

Bill Certification & Quantity Surveying – MEPF / HVAC

Department

Techno-Commercial

Location

TBA

Employment Type

Permanent

Reports To

Category Lead/ HOD TC

Experience Required

8 to 10 Years

Project Context

Applicable for high-rise, institutional, healthcare, corporate, commercial, and large-scale building projects involving MEPF and HVAC packages.

Position Overview

The role is responsible for end-to-end quantity surveying, bill certification, cost monitoring, and commercial management for MEPF and HVAC works. The position supports financial accuracy, contractual compliance, timely certification of contractor/vendor bills, cost control, variation management, and commercial reporting throughout the project lifecycle.

Key Responsibilities

• Review drawings, specifications, BOQs, and site execution records to verify quantities for MEPF and HVAC works.
• Prepare and validate quantity take-offs for HVAC, plumbing, fire-fighting, and allied MEP systems as applicable.
• Scrutinize contractor and vendor running bills, final bills, and supporting documents against executed quantities, approved rates, and contract terms.
• Ensure accurate bill certification with proper measurement sheets, abstracts, reconciliations, approvals, and backup documentation.
• Monitor project costs against approved budgets and highlight variances, risks, and potential cost leakages.
• Review contracts, work orders, commercial terms, and package-specific conditions for compliance and payment certification.
• Evaluate variation orders, extra items, change orders, non-tender items, and rate analysis for commercial impact.
• Support preparation of cash-flow projections, cost forecasts, MIS reports, and monthly commercial dashboards.
• Coordinate with execution, planning, procurement, design, finance, and project controls teams for quantity validation and billing closure.
• Participate in joint measurements with contractors, consultants, and internal stakeholders wherever required.
• Maintain audit-ready records for billing, certifications, approvals, measurements, and commercial correspondence.
• Support final account settlement, reconciliation of quantities, and project close-out documentation.
• Identify opportunities for value engineering and cost optimization without compromising scope, quality, safety, or compliance.

Candidate Profile

• Bachelor’s degree in Mechanical Engineering or Electrical Engineering; Mechanical preferred for HVAC-focused roles.
• Preferred additional exposure/certification in Quantity Surveying, Contracts Management, or Construction Cost Management.
• 8–10 years of relevant experience in quantity surveying, billing certification, and cost control for MEPF/HVAC works.
• Experience in large building projects such as high-rise, healthcare, institutional, corporate, commercial, or mixed-use developments.

Required Technical Skills

• Strong knowledge of quantity take-off and measurement verification for MEPF/HVAC works
• Expertise in contractor bill certification and final account review
• Sound understanding of BOQ, rate analysis, and contract conditions
• Cost monitoring, budgeting, and variance analysis capability
• Knowledge of variation claims, extra items, and change management
• Familiarity with drawings, specifications, and site measurement practices
• Good documentation, MIS reporting, and record management skills
• Proficiency in Excel and commercial reporting tools; exposure to QS/take-off tools is an advantage.

Key Competencies

• Attention to detail
• Commercial acumen
• Analytical thinking
• Cross-functional coordination
• Contractual awareness
• Documentation discipline
• Time management and follow-through
• Integrity and accuracy in certification.

Key Deliverables (12–18 Months)

• Timely and accurate certification of contractor and vendor bills
• Reduction in billing errors, leakages, and unsupported claims
• Improved tracking of MEPF/HVAC cost versus budget
• Complete and audit-ready measurement and billing documentation
• Effective variation and change order control
• Support for timely closure of final accounts and commercial reconciliations.

Preferred Industry Experience

Candidates with experience in healthcare facilities, building construction, high-rise developments, institutional projects, corporate buildings, or large infrastructure projects involving MEPF and HVAC packages will be preferred.

Preferred Additional Requirements

• Working knowledge of procurement ERP (i.e. SAP/ ARIBA)/ commercial systems and Microsoft Office tools.
• Ability to interpret technical submittals, BOQs, specifications, and contractual terms.
• Strong communication and negotiation capability with internal and external stakeholders.
• Experience in supplier evaluation frameworks, KPI tracking, and procurement governance practices.