Project Coordinator – Civil

## About the Company

Sumedha Infra Projects Pvt. Ltd. is a leading construction company specializing in civil infrastructure projects. Our mission is to deliver high-quality construction solutions while maintaining strong client relationships and ensuring project success.

## About the Role

The Project Coordinator – Civil will act as the operational bridge between project sites and Head Office, ensuring effective planning, budgeting, procurement coordination, systems compliance, commercial governance and timely project support across multiple sites.

## Key Responsibilities

• Act as the primary Head Office contact for assigned project sites.
• Track project progress against approved schedules and escalate deviations or critical issues.
• Coordinate resource requirements and conduct periodic site visits to verify project status.
• Prepare project budgets, cost estimates, execution plans, schedules and work breakdown structures.
• Monitor budget versus actual costs and flag potential overruns.
• Validate site requirements for labour, materials and quantum of work.
• Manage SOPs and approvals for non-tendered items.
• Assess cost impact of variations and deviations from the contract scope.
• Coordinate costing approvals with clients and management.
• Source and develop contractors as per project requirements.
• Support finalisation of scope, rates, onboarding, mobilisation and documentation.
• Coordinate contractor/vendor billing and site-related facilities.
• Ensure timely updates and compliance across ERP, ClickUp, Oriole, DGQC, SAP and ZOHO, as applicable.
• Review DPRs, MPRs, progress trackers and PM updates.
• Consolidate multi-site MIS for management.
• Maintain central documentation, including drawings, change orders, JMRs, POs and contractual records.
• Ensure timely issuance of drawings and closure of technical queries.
• Coordinate with procurement for timely material availability and follow up on pending POs affecting site operations.
• Coordinate site audits and track closure of audit observations and non-conformances.
• Support quality and safety teams in implementing corrective actions.
• Prepare compliance dashboards for management review.
• Support Project Managers in resolving client and PMC issues.
• Follow up for pending approvals, drawings and clearances.
• Assist with client billing, submission and certification follow-ups.

## Requirements

• 5–10 years of experience in civil construction, with exposure to planning, coordination, billing or project control.
• Strong knowledge of MS Excel, construction ERP systems and dashboard reporting.
• Good understanding of BOQ, rate analysis, variations, JMR and contractor billing.
• Ability to manage and coordinate multiple project sites simultaneously.
• Strong written and stakeholder communication skills.
• Willingness to travel to project sites at short notice.

## Key Performance Indicators

• Multi-site schedule adherence
• Budget versus actual cost variance
• Turnaround time for non-tendered approvals
• ERP and systems compliance
• Audit non-conformance closure
• Drawing and material availability
• Timeliness and accuracy of management reporting