Production & Operations Executive / Manager – Event Industry

Job Description: Production & Operations Executive/Manager – Event Industry

Company: Event Dynamics India Pvt. Ltd.

Department: Production & Operations

Industry: Event Management

Experience: 3–6 Years

Employment Type: Full-Time

Location: Mumbai

Job Summary

We are looking for an experienced and proactive Production & Operations professional with 3–6 years of experience in the event management industry. The candidate will be responsible for planning, coordinating, and executing events while ensuring smooth on-site operations, timely setup, vendor coordination, and efficient utilization of resources.

The ideal candidate should have hands-on experience in event production, stage setup, fabrication, lighting, sound, LED screens, décor, logistics, and on-ground event execution.

Key Responsibilities

• Plan and execute corporate events, weddings, exhibitions, conferences, brand activations, award shows, and other live events.
• Coordinate with clients, creative teams, production teams, vendors, and event managers to understand event requirements.
• Manage event production requirements, including stage design, fabrication, trussing, LED screens, lighting, sound, décor, and technical setups.
• Prepare production schedules, operational checklists, material lists, and event execution plans.
• Conduct venue visits and site inspections to assess layouts, technical requirements, logistics, and setup feasibility.
• Coordinate with vendors, fabricators, technicians, transporters, and manpower teams to ensure timely delivery and installation.
• Supervise on-site setup, rehearsals, event execution, dismantling, and material returns.
• Monitor production budgets, vendor quotations, material usage, and operational costs.
• Ensure all equipment, materials, and manpower are available as per the event schedule.
• Maintain quality standards and ensure compliance with venue rules and safety requirements.
• Troubleshoot on-site challenges and resolve last-minute operational issues efficiently.
• Coordinate transportation, loading, unloading, storage, and inventory of event materials.
• Prepare event closure reports, vendor feedback, and cost reconciliation in coordination with the accounts team.
• Be available for flexible working hours, including evenings, weekends, and holidays, depending on event schedules.

Required Skills & Qualifications

• 3–6 years of experience in production and operations within the event management industry.
• Strong hands-on knowledge of event production, fabrication, stage setup, lighting, sound, LED, and décor.
• Experience in vendor management, logistics, manpower coordination, and site supervision.
• Ability to read event layouts, production drawings, and technical specifications.
• Good planning, coordination, negotiation, and problem-solving skills.
• Ability to manage multiple projects and meet tight deadlines.
• Strong leadership skills and the ability to manage on-ground teams.
• Knowledge of production costing, budgeting, and resource planning.
• Proficiency in MS Excel, email communication, and event documentation.
• Willingness to travel to event venues and work in a fast-paced environment.

Key Performance Indicators (KPIs)

• Timely setup and execution of events.
• Production quality and adherence to approved designs.
• Effective vendor and manpower management.
• Control over production costs and budgets.
• Efficient material handling and inventory management.
• Client satisfaction and coordination with internal teams.
• Compliance with safety standards and event timelines.

Preferred Candidate Profile

• Candidates with experience in established event management or event production companies.
• Practical exposure to live events, corporate events, exhibitions, and large-scale productions.
• Ability to independently manage on-site execution and handle last-minute changes.
• Strong coordination skills, a hands-on approach, and a result-oriented mindset.

Pay: ₹18,000.00 - ₹92,000.00 per month

Benefits

• Cell phone reimbursement
• Flexible schedule
• Food provided

Work Location: In person