Medical Record Executive

We are looking for a detailed-oriented Medical Record Executive to maintain, protect, and organize patient medical files in both electronic health record (EHR) databases and paper-based tracking systems. The position demands high accuracy, strict regulatory compliance, and a strong understanding of data handling workflows within a corporate hospital framework.

• Position: Medical Record Executive
• Company: Krishna Institute of Medical Sciences Ltd (KIMS Hospitals)
• Location: Guruvayur Road, Punkunnam, Thrissur, Kerala
• Experience Required: 1+ years of core experience in an MRD/Healthcare administration setting
• Industry Type: Healthcare / Hospital

Role & responsibilities

• Records Management & Digital Archiving
• Maintain, organize, and update patient medical records efficiently across both electronic health systems and traditional paper formats.
• Collect, assemble, and verify physical case sheets from different wards post-discharge, ensuring form numbers and order sequences are completely accurate.
• Input patient details, clinical histories, and diagnostic datasets systematically into the Hospital Information System (HIS) / Electronic Medical Record (EMR) software.
• Data Privacy & Legal Compliance
• Ensure absolute confidentiality and security of all patient medical records, complying strictly with HIPAA standards and localized Indian healthcare data guidelines.
• Guarantee all active files, electronic datasets, and archived physical folders are retained in safe, restricted-access storage custody at all times.
• Record Retrieval & Request Processing
• Retrieve specific medical charts and electronic health profiles promptly for authorized clinical personnel, internal doctors, and medical auditing teams.
• Coordinate requests for statutory legal requirements, insurance provider validations, and Medico-Legal Cases (MLC) following institutional protocols.
• Process incoming record queries from patients or legal entities, cross-verifying necessary consent paperwork for absolute accuracy and timely delivery.

Preferred candidate profile

• Education: Graduate degree or Diploma in Health Information Management (DHIM), Medical Records Science, or general Graduate degree with relevant healthcare administration experience.
• Technical Proficiency: Hands-on experience navigating electronic health records (EHR) platforms and solid execution capabilities with MS Office (specifically Word and Excel).
• Industry Know-how: Familiarity with standard medical terminology, international coding basics, and general hospital discharge documentation frameworks.
• Competencies: High attention to micro-details, excellent organizational skills, and clear verbal/written communication when resolving documentation gaps with doctors and nurses.