Logistic & Shipping In-charge

Role & responsibilities

Container Booking & Shipment Coordination

• Book containers from various origin ports worldwide to India for FOB shipments
• Liaise with shipping lines, freight forwarders, and NVOCCs to secure competitive freight rates and space
• Track shipment schedules, vessel ETAs/ETDs, and proactively resolve delays or rollovers
• Coordinate with overseas suppliers/vendors on shipment readiness and documentation

Customs Clearance

• Manage end-to-end import customs clearance processes ensuring compliance with Indian Customs regulations (Customs Act, FTP, DGFT guidelines)
• Coordinate with Customs House Agents (CHAs) for Bill of Entry filing, duty assessment, and cargo examination
• Ensure accurate HS classification, duty calculation, and applicability of exemptions/concessions
• Handle DGFT-related documentation (IEC, licenses, RoDTEP, EPCG, Advance Authorization, etc. as applicable)
• Resolve customs queries, assessments, and clearance bottlenecks

CFS (Container Freight Station) Operations

• Oversee cargo handling, de-stuffing, and storage at CFS/ICDs
• Monitor container detention and demurrage; take proactive steps to minimize costs
• Coordinate with CFS operators for examination, sampling, and cargo release
• Ensure timely gate-out and last-mile delivery coordination

Documentation & Compliance

• Manage import documentation: Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, Insurance, etc.
• Ensure compliance with FEMA, FTP, and other regulatory requirements
• Maintain accurate records for audits and regulatory reporting

Vendor & Stakeholder Management

• Manage relationships with shipping lines, freight forwarders, CHAs, CFS/ICD operators, and transporters
• Negotiate freight, handling, and clearance charges to optimize logistics costs
• Coordinate internally with procurement, finance, and warehouse teams

Cost & MIS Management

• Monitor and control logistics costs (freight, customs duty, CFS, demurrage/detention)
• Prepare MIS reports on shipment status, cost analysis, and turnaround times

Requirements

Education

Graduate/Postgraduate in International Trade, Logistics, Supply Chain, or related field

Experience

510 years in EXIM/import logistics, with a strong background in FOB import shipments, customs clearance, and CFS operations. Prior experience handling imports through Kolkata Port/Haldia and local CFS/ICDs preferred.

Skills & Knowledge

• Strong understanding of Incoterms (especially FOB), customs procedures, and import regulations
• Working knowledge of DGFT policies, Customs Act, and FTP
• Proficiency in shipping/logistics software and MS Excel
• Excellent negotiation and vendor management skills
• Strong coordination and problem-solving abilities

Key Attributes

• Detail-oriented with strong documentation discipline
• Ability to work under tight timelines and manage multiple shipments simultaneously
• Good communication skills for liaising with overseas and domestic stakeholders