Fleet Coordinator

Company: Seeraj Industries Pvt. Ltd.

Job Title: Fleet Coordinator, Crane Rental

Department: Fleet Operations

Location: Indore / Site Coordination

Reporting To: Fleet In-charge / Operations Manager

Role & Responsibilities

• Monitor daily operations and deployment of cranes and other heavy equipment at various project sites.
• Maintain daily diesel consumption records for each machine and verify fuel filling, usage, and mileage/consumption reports.
• Record and monitor machine hour-meter readings and maintain daily operating-hour reports.
• Track preventive maintenance, breakdowns, servicing schedules, and repair activities for all machines.
• Coordinate with maintenance teams and service engineers to ensure timely machine servicing and minimum downtime.
• Monitor operator attendance, duty hours, overtime, weekly offs, and replacement requirements at project sites.
• Maintain records of machine availability, working hours, idle hours, breakdowns, and site-wise equipment utilization.
• Coordinate with site supervisors, crane operators, clients, and the maintenance team for smooth operations.
• Verify diesel bills, maintenance expenses, spare parts requirements, and other fleet-related expenses.
• Ensure timely collection and submission of daily machine reports from all sites.
• Maintain proper records of machine documents, insurance, fitness certificates, permits, and other applicable compliance requirements.
• Prepare daily, weekly, and monthly fleet reports covering diesel consumption, meter readings, operator attendance, maintenance, breakdowns, and machine utilization.
• Escalate unusual diesel consumption, unauthorized machine usage, attendance discrepancies, and operational issues to the Fleet Incharge.
• Maintain accurate fleet records in Excel and ensure timely reporting to management.

Preferred Candidate Profile

• Education: Graduate or Diploma in Mechanical Engineering / Automobile Engineering. Candidates with relevant fleet operations experience may also apply.
• Experience: 2 - 5 years of experience in fleet coordination, heavy equipment operations, crane rental, or construction equipment management.
• Working knowledge of hydraulic cranes, crawler cranes, tyre-mounted cranes, boom lifts, or other heavy machinery is preferred.
• Good knowledge of diesel tracking, hour-meter readings, preventive maintenance, breakdown management, and operator attendance.
• Proficiency in MS Excel, daily reporting, record-keeping, and fleet management documentation.
• Strong coordination, communication, problem-solving, and follow-up skills.
• Willingness to coordinate with multiple project sites and travel when required.
• Candidates with experience in crane rental companies or heavy equipment rental businesses will be preferred.

Contact

Interested candidates may share their updated resumes, current CTC, expected CTC, and notice period.

Email: hod.hrd@seeraj.in