Export Sales Executive - Commercial

Position 2: Clerical / Commercial Assistant – Logistics Role Summary

The Clerical / Commercial Assistant – Customs Clearance & Logistics will support import/export documentation, coordinate with customs agents, and ensure smooth logistics and statutory compliance for domestic and international shipments.

Key Responsibilities

Prepare and maintain import/export documentation including invoices, packing lists, shipping bills, BL/AWB, and certificates.

Coordinate with customs clearing agents (CHA) for timely customs clearance.

Track shipment status and ensure adherence to delivery timelines.

Liaise with freight forwarders, transporters, and internal stakeholders.

Ensure compliance with customs regulations, DGFT guidelines, and company procedures.

Maintain logistics records, clearance status, and cost documentation.

Assist in resolving shipment delays, documentation discrepancies, and customs queries.

Support cost tracking related to freight, duties, and clearance charges.

Qualifications & Experience

• Bachelor's degree in Commerce, Logistics, or a related field.
• 1–3 years of experience in logistics, customs clearance, or commercial operations.
• Basic understanding of import/export procedures and customs documentation.
• Familiarity with Incoterms is an advantage.

Skills & Competencies

Strong coordination and documentation skills.

Ability to work with external agencies and internal teams.

Good organizational and record-keeping abilities.

Proficiency in MS Office; ERP exposure preferred.

Job Description – Clerical / Commercial Assistant

Role Summary

The Clerical / Commercial Assistant – Invoicing & Billing will be responsible for accurate invoice creation, billing coordination, payment follow-ups, and maintaining commercial documentation to support smooth financial operations.

Key Responsibilities

Prepare and generate customer invoices as per sales orders, contracts, and agreed commercial terms.

Ensure accuracy of pricing, taxes (GST), discounts, and statutory details in invoices.

Coordinate with sales, accounts, and logistics teams to validate billing data.

Track outstanding receivables and perform regular billing follow-ups with customers.

Maintain invoice registers, billing records, and payment status reports.

Support reconciliation of invoices with payments and assist during audits.

Handle customer queries related to invoices, credit notes, and debit notes.

Ensure compliance with company policies and statutory requirements.

Qualifications & Experience

• Bachelor's degree in Commerce, Accounting, or related discipline.
• 1–3 years of experience in invoicing, billing, or commercial operations.
• Knowledge of GST and basic accounting principles is mandatory.
• Experience using ERP systems (SAP / Oracle / Tally or similar) preferred.

Skills & Competencies

Strong attention to detail and numerical accuracy.

Good communication and follow-up skills.

Proficiency in MS Excel and office tools.

Ability to manage multiple invoices and deadlines efficiently.