Event Executive- Event Planning & Management

Event Executive- Event Planning & Management

Company: LIVXS

Job Location: Gurugram, Haryana, India

Employment Type: Full-time

Experience Required: 1+ years

Salary: 10K20K a month

Job Title: Event Executive

Location: Sector 43, Gurugram

Type: Full-time

About Us

LIVXS primarily known as FACTS N FICTION Creative Studio based in New Delhi (Gurugram), came into existence in the year 2004. We believe in creating work that is honest, end results that are exploratory and the final output to be conceptually unique and visually stunning. Our Founders and Directors hold a unique set of expertise in their own profiles. Our Core team of qualified professionals brims with zeal and fervour to make an event of yours an extravagant affair to be remembered for ages.

Role Overview

As a Event Executive you will be responsible for managing all aspects of wedding planning and coordination. This includes working closely with clients to understand their vision, developing detailed plans, coordinating with vendors, and ensuring that every detail is executed flawlessly. Your creativity, organizational skills, and ability to handle high-pressure situations will be key to delivering exceptional weddings that exceed client expectations.

Key Responsibilities

Help the team prepare event kits, shoot checklists, and travel packs

Coordinate with internal team leads to confirm function-wise assignments and packing needs.

Assist in researching new vendors (decorators, venues, makeup artists, etc.) as per event needs

Maintain a vendor database with contact info, pricing, and service notes

Meet with clients to understand their vision, preferences, and budget for their wedding.Be present at events to support the logistics team and operations manager

Help manage coordination between team members, vendors, clients, and assist with backstage prep, material handover, or welcoming vendors

Track timelines on-site and take basic event day notes (what worked / what didnt).

Source and negotiate with vendors such as caterers, florists, photographers, and entertainment providers.

Maintain attendance and event logs as directed by the operations team, and assist in preparing event wrap-up folders on Drive or Notion

Manage the event day operations, ensuring that everything runs smoothly and according to plan.

Handle any unexpected issues or last-minute changes with professionalism and composure.

Stay updated on the latest event trends and industry best practices to bring fresh ideas to your work.

Requirements

Proven experience as a Event Planner or in a similar event planning role.

Strong understanding of wedding planning processes, including budgeting, vendor management, and event coordination.

Excellent organizational and multitasking skills, with the ability to manage multiple weddings simultaneously.

Exceptional communication and interpersonal skills, with the ability to build rapport with clients and vendors.

Creative mindset with a keen eye for detail and design.

Ability to remain calm and handle high-pressure situations with professionalism.

Strong problem-solving skills and the ability to think on your feet.

Flexibility to work evenings, weekends, and travel as required by the events.

Proficiency in event planning software and tools (e.g., Aisle Planner, Trello, Google Workspace).

Preferred Qualifications

Currently pursuing or recently completed graduation in Event Management, Hospitality, Media, or related field.

Certification in wedding or event planning (e.g., Certified Wedding Planner, Certified Meeting Planner).

Experience with destination weddings and cultural-specific ceremonies.

Strong portfolio showcasing previous events planned.

Benefits

Competitive salary and performance-based bonuses.

Opportunity to work on a diverse range of weddings, from intimate ceremonies to large-scale events.

Flexible work schedule with the possibility of remote work.

Access to professional development opportunities and industry resources.

Note: Need Immediate Joining having own personal Laptop.

Contact : hidden_mobile

Job Types: Full-time, Permanent, Fresher

Compensation: 10,000.00 - 20,000.00 per month

Benefits

Cell phone reimbursement

Paid sick time

Paid time off

Experience

total work: 1 year (Preferred)Work Location: In person .