Event Coordinator / Event Management Intern

About the Company

Celestial Events is an event management company based in New Delhi. We organise corporate events, weddings, private functions, brand activations and many other celebrations.

At Celestial, we work as a family. Every team member is valued, supported and treated as one of our own. We work hard together, look out for each other and celebrate every success as a team. We are now looking for a Social Media Intern who can become a part of our family and help us build our digital presence.

Roles and Responsibilities

• Assist in planning, coordinating, and executing corporate events, conferences, exhibitions, brand activations, college events, and other experiential projects.
• Coordinate with vendors, fabricators, production teams, venues, artists, and other event partners.
• Assist in venue visits, site inspections, measurements, and preparation of event requirements.
• Support the preparation of event schedules, checklists, run-of-show documents, and execution plans.
• Help manage event production requirements, including stage setups, branding, fabrication, sound, lighting, LED screens, furniture, and other technical arrangements.
• Coordinate the procurement and delivery of event materials, merchandise, branding elements, and production items.
• Assist in tracking budgets, quotations, purchase orders, vendor payments, and expense records.
• Communicate with clients and internal teams to ensure requirements are understood and executed correctly.
• Support the preparation of presentations, proposals, production sheets, and event documentation.
• Conduct regular follow-ups with vendors and ensure timely completion of assigned tasks.
• Assist with guest management, registration, hospitality, backstage coordination, and other event-day requirements.
• Supervise assigned on-ground activities and help resolve last minute operational challenges.
• Ensure that event setups are completed as per approved designs, timelines, and client expectations.
• Maintain post-event records, inventory checklists, photographs, and feedback documentation.
• Coordinate dismantling, material returns, and post-event closure activities.

Qualifications

• Students pursuing or graduates of Event Management, Hospitality, Business Administration, Marketing, or any other relevant discipline are welcome to apply.
• Freshers with a keen interest in event planning and execution are encouraged to apply.
• Good communication, coordination, and interpersonal skills.
• Strong organisational skills and attention to detail.
• Ability to multitask, prioritise tasks, and work under pressure.
• Basic knowledge of MS Excel, Word, PowerPoint, and Google Workspace.
• Willingness to travel to event venues and work on-site during event days.
• A proactive attitude with the ability to take ownership of assigned responsibilities.
• Ability to coordinate with clients, vendors, internal teams, and event staff.
• Prior experience in event management, college festivals, or organising events is an advantage but not mandatory.

What You Will Get

• Hands-on experience in end-to-end event management
• Production planning
• Vendor coordination
• Budgeting and client servicing
• On-ground event execution while working on real projects with the Celestial Events team.

Internship Details

Duration: 6 Months

Work Mode: Work from Office

Location: New Delhi

Stipend: 8k-10k

How to Apply

Apply through LinkedIn or send your CV along with your portfolio or Instagram profile to celestialevents.ce@gmail.com.