Assistant Manager - Supply Chain Management

Role Overview: The Assistant Manager - Vendor Billing will play a critical role in ensuring smooth financial operations within the Supply Chain Management (SCM) department by handling vendor billing, payments, and cost tracking. This role demands strong coordination with internal teams like Finance, Legal, and SCM, as well as external vendors, ensuring accurate and timely processing of bills and financial data.

Bill Register Management: Maintain accurate date records and status updates for transportation, storage, service, and maintenance bills.

• SCM Fund Requirement Planning: Coordinate monthly SCM fund requirements with the EY & Finance team after discussions with senior management.
• Ensure timely sharing of monthly provision data with the Finance team after taking it from Logistics & Operation team.
• Logistics Cost Management: Track and manage logistics costs for in-house vehicles and provide regular reports to management after taking it from the Logistics & Operation team.
• Weekly Payment Monitoring: Track and report on weekly payment releases after getting fund allocation from the finance team.
• Vendor Credit & Debit Note Management: Handle all vendor-related credit and debit notes efficiently along with hard copies & communication mails.
• SAP Vendor Code Creation: Arrange necessary documentation and coordinate with relevant teams to create new vendor codes in the SAP system before onboarding new service providers.
• Facilitate the agreement signing process in collaboration with the Legal team.
• Immediate Payment Processing: Ensure prompt processing of urgent payments for repairs, maintenance, and essential purchases like tires and batteries.
• Vendor Relationship Management: Establish and maintain strong relationships with vendors to ensure smooth operations and address any billing or payment issues promptly.
• Assist in internal and external audits by providing accurate and timely financial records and reports.
• Identify opportunities for streamlining billing and payment processes to enhance efficiency and reduce errors.
• Ensure adherence to company policies, legal requirements, and financial regulations in all billing-related activities.

Bachelor's degree in finance, Accounting, Supply Chain Management, or a related field.

• 5+ years of experience in vendor billing, financial operations, or supply chain finance.
• Proficiency in SAP and Microsoft Office (Excel, Word, PowerPoint).
• Excellent communication and stakeholder management abilities.
• Detail-oriented with a high level of accuracy in financial data management.

Ahmedabad (Corporate Office)

Compensation

This role offers a dynamic environment with opportunities to collaborate across functions and contribute to the efficient financial management of the SCM department.