AIF Operations Manager

Role & responsibilities

Position Summary: The AIF Operations Manager will be a cornerstone of our fund's operational framework. This role is responsible for managing all aspects of the fund's middle and back-office operations, from trade settlement and NAV calculation to regulatory compliance and investor reporting. The ideal candidate will be a proactive problem-solver with a passion for process improvement and a deep understanding of the AIF landscape in India.

Key Responsibilities

• Trade & Fund Management:
• Work closely with brokers, custodians, and fund administrators to ensure the timely and accurate settlement of all trades.
• Diligently monitor trade confirmations and promptly resolve any discrepancies.
• Maintain meticulous and organized records of trade settlements and perform regular reconciliations.
• Oversee cash management, including creating accurate cash projections, executing timely fund transfers, and ensuring the efficient allocation of funds across client portfolios.
• NAV & Investor Reporting:
• Manage the end-to-end process of Net Asset Value (NAV) calculation and its dissemination to investors.
• Coordinate with key external partners, including the Registrar and Transfer Agent (RTA), Fund Administrators (FA), and tax consultants, for seamless NAV generation and investor onboarding.
• Generate and distribute accurate client performance reports in a timely manner.
• Collaborate with the portfolio management team to gather the necessary data to ensure complete report accuracy.
• Compliance & Risk Management:
• Ensure all operational activities strictly adhere to regulatory guidelines and internal policies.
• Assist in conducting periodic compliance reviews to identify potential gaps and implement corrective measures.
• Actively monitor operational risk factors and contribute to the firm's broader risk management framework.
• Data Integrity & Process Improvement:
• Maintain accurate and up-to-date client and portfolio data within all systems.
• Perform regular data validation and reconciliation to ensure the highest level of data integrity.
• Collaborate with internal teams to continuously enhance data management processes and systems.
• Identify opportunities to streamline and automate operational workflows to improve efficiency and minimize errors.
• Propose and implement process enhancements by leveraging technology and industry best practices.
• Stakeholder Management:
• Collaborate effectively with internal stakeholders, including portfolio managers, sales teams, and compliance, to ensure smooth cross-functional operations and high client satisfaction.
• Serve as a point of contact for operational inquiries, providing timely and accurate responses to both internal and external stakeholders.

Qualifications and Skills

• Experience: 3-5 years of relevant experience in an operations role at a SEBI-registered AIF, PMS, or Mutual Fund.
• Education: Bachelor's degree in Finance, Commerce, or a related field. Professional qualifications such as a CA, MBA (Finance), or CFA are highly preferred.
• Regulatory Knowledge: Strong understanding of SEBI (AIF) Regulations and compliance standards.
• Technical Skills: Proficiency in MS Excel and familiarity with fund accounting software and terminal systems
• Attributes: Exceptional attention to detail, strong organizational and time-management skills, excellent communication abilities, and a collaborative mindset.