Accounts & Procurement Executive - Residential Interiors (HSR Layout)

Job Title: Accounts & Procurement Executive – Interior Projects

Company: House of Designs

Location: Bengaluru, Karnataka

Job Type: Full-time

Experience: 2–4 years no preferred

Industry: Interior Design / Interior Fit-Out / Construction

About the Role

House of Designs is looking for a responsible, detail-oriented Accounts & Procurement Executive to manage daily accounts, vendor coordination, material procurement records, and project-wise material tracking.

The candidate will be responsible for maintaining accurate financial records, tracking all incoming and outgoing payments, coordinating with vendors, and ensuring that materials ordered for interior projects are delivered in the correct quantities and recorded properly.

The ideal candidate should be organized, proactive, comfortable working with Excel or Google Sheets, and capable of maintaining accurate records across multiple ongoing projects.

Key Responsibilities

• Accounts & Financial Tracking
• Record all daily business transactions, including client receipts, supplier payments, labour payments, purchase bills, and office expenses.
• Maintain daily inflow and outflow records using Google Sheets or Excel.
• Enter and organize vendor invoices, purchase bills, receipts, and payment proofs.
• Track client advances, outstanding payments, vendor dues, and payment schedules.
• Maintain project-wise expense records to help management understand project costs.
• Reconcile transaction entries against bank statements, UPI payments, and available payment records.
• Prepare daily and monthly financial summaries showing total receipts, payments, and outstanding balances.
• Coordinate with the management and external accountant/CA for accounting documentation and compliance requirements.
• Vendor Management & Coordination
• Maintain an updated database of all vendors, suppliers, contractors, and their contact details.
• Coordinate with vendors for quotations, purchase orders, delivery schedules, invoices, and payment follow-ups.
• Compare vendor quotations and maintain purchase price records.
• Track pending orders, promised delivery dates, delayed supplies, and payment commitments.
• Verify that vendor invoices match approved orders and the quantities actually received.
• Maintain vendor-wise purchase history and outstanding payment records.
• Communicate with project managers and site teams to ensure materials are delivered as required.
• Material Procurement & Inventory Tracking
• Track material requirements for every ongoing interior project based on approved requirements and purchase requests.
• Maintain records of materials ordered, quantities ordered, quantities delivered, quantities pending, and quantities returned.
• Record material descriptions, specifications, units of measurement, rates, suppliers, and project allocation.
• Coordinate with site teams to confirm material receipt and obtain delivery challans or other supporting documents.
• Track material consumption, available stock, wastage, shortages, and excess deliveries wherever records are available.
• Maintain project-wise material registers for items such as plywood, laminates, hardware, electrical materials, lighting, tiles, and other interior materials.
• Flag discrepancies between ordered quantities, delivered quantities, supplier invoices, and site confirmations.
• Follow up on short deliveries, damaged materials, replacements, and pending supplies.
• Prepare material status reports for management and project teams.
• Reporting & Documentation
• Maintain accurate and up-to-date Google Sheets or Excel trackers for accounts, vendors, purchases, and materials.
• Submit a daily report covering financial transactions, material deliveries, pending orders, and important discrepancies.
• Prepare weekly summaries of project-wise purchases, vendor dues, material shortages, and upcoming payments.
• Maintain a proper digital filing system for bills, invoices, quotations, purchase orders, and delivery records.
• Ensure that every transaction and material movement has supporting documentation wherever applicable.
• Escalate unusual expenses, duplicate bills, quantity mismatches, and unapproved purchases to management.

Required Skills & Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, Business Administration, or a related field preferred.
• 2–4 years of relevant experience in accounts, procurement, purchase coordination, inventory, or vendor management.
• Strong working knowledge of Microsoft Excel or Google Sheets.
• Basic accounting and bookkeeping knowledge.
• Good numerical accuracy and attention to detail.
• Strong coordination, communication, and follow-up skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Knowledge of Tally or other accounting software is an advantage.
• Experience in interior design, construction, or project-based businesses is preferred.

Key Performance Expectations

• Daily financial entries are complete, accurate, and updated on time.
• All purchases and vendor bills are recorded against the correct project.
• Material orders and deliveries are tracked with clear quantity balances.
• Vendor invoices are checked against purchase and delivery records.
• Pending supplies, shortages, and payment dues are followed up promptly.
• Management receives reliable, up-to-date financial and procurement reports.

Employment Details

• Full-time, on-site position in Bengaluru.
• Candidates must be comfortable coordinating with vendors, project managers, and site teams.
• Candidates should be willing to take ownership of daily records, follow-ups, and reporting.

How to Apply

Please submit your resume highlighting your experience in accounting, vendor management, procurement, inventory tracking, and Excel/Google Sheets reporting.

We are also accepting applications for this profile from Accounts and procurement executive , Purchase executive , Project accounts executive , Construction Accounts Executive , Interior Procurement Co ordinator

Pay: ₹30,000.00 - ₹35,000.00 per month

Education

• Bachelor's (Required)

Work Location: In person