Accounts Payable Officer

Invoice Management

• Receive, review, code, and enter vendor invoices into the accounting system.
• Perform 3-way matching (invoice, purchase order, and receiving report/Goods Receipt Note) to verify accuracy.
• Resolve invoice discrepancies, pricing mismatches, or missing documentation directly with vendors and internal departments.
• Payment Processing:
• Prepare and execute outgoing payments via ACH, wire transfers, and checks according to payment terms.
• Monitor payment schedules to capture early payment discounts and prevent late fees.
• Process and audit employee expense reports and corporate credit card statements.
• Reconciliation & Reporting:
• Reconcile monthly vendor statements and general ledger accounts.
• Assist with month-end and year-end closing activities, including preparing AP aging reports and accrual schedules.
• Maintain organized physical and digital records for internal and external audits.
• Vendor & Stakeholder Relations:
• Serve as the primary point of contact for vendor payment inquiries and account status updates.
• Maintain updated vendor files, W-9/tax forms, and banking information.

Required Qualifications & Skills

• Education: High school diploma required; Associate's degree in accounting, finance, or business administration preferred (or equivalent work experience).
• Experience: 1 to 3+ years of hands-on accounts payable or general bookkeeping experience.
• Technical Skills:
• Proficiency in ERP systems or accounting software (e.g., SAP, Oracle, QuickBooks, NetSuite).
• Intermediate-to-advanced Microsoft Excel skills (VLOOKUPs, pivot tables). [1, 2]
• Soft Skills:
• Strong attention to detail and high numerical accuracy.
• Effective written and verbal communication skills for resolving vendor disputes.
• Ability to prioritize tasks and meet strict financial deadlines

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person