Accounts Payable Executive | 1-2 yrs | Pune (Kondhwa)

Role & responsibilities

• Accounts Payable and Supplier Invoice Processing:
• End-to-end accounts payable process, including invoice receipt, verification, booking, payment scheduling and reconciliation.
• Review vendor invoices, purchase orders, work orders.
• Monitor pending invoices and follow up with stakeholders to ensure timely processing.
• Payment Processing and Approval Coordination:
• Prepare payment proposals, payment batches and supporting documentation for review & approval.
• Track payment status, maintain payment records.
• Coordinate with banks to resolve payment failures, transaction discrepancies, etc.
• Vendor Reconciliation and Relationship Management:
• Perform regular vendor statement and ledger reconciliations.
• Coordinate with vendors, respond to vendor queries, etc.
• Foreign Currency Payments and Bank Coordination:
• Coordinate foreign currency payments to overseas vendors and service providers.
• Verify beneficiary details, invoices, payment instructions, etc.
• Support compliance with applicable tax, foreign exchange, regulatory documentation etc.
• GST, TDS and Compliance Support:
• Apply working knowledge of GST and TDS requirements relevant to vendor invoices and payments.
• Identify applicable TDS provisions and rates, assist with GST input tax credit reconciliations, TDS reconciliations, etc.
• Employee Reimbursement Management:
• Review employee expense claims and supporting documents for accuracy and completeness.
• Process approved reimbursements.

Preferred candidate profile

• Proficiency in accounting software such as Zoho Books, SAP or similar ERP systems.
• Working knowledge of GST and TDS provisions applicable to accounts payable.
• Familiarity with payment documentation, invoice controls and accounting records.
• Strong coordination and communication skills.
• Ability to prioritise tasks, meet payment deadlines