Senior Accountant – CA Inter | US IT Staffing | Noida (Hybrid)

We are seeking an experienced Senior Accountant to support the end-to-end accounting and financial operations of a growing US IT staffing and recruitment organization. This role requires strong expertise in client billing, accounts receivable/payable, general ledger, financial reporting, and month-end close, along with a solid understanding of staffing industry financial processes.

The ideal candidate will have experience working with US staffing businesses, possess excellent analytical and reconciliation skills, and be comfortable collaborating with recruiters, account managers, payroll providers, and clients. Experience with consultant payroll processing and US staffing billing models is highly desirable.

Qualifications

• CA Inter (mandatory) or Chartered Accountant (CA).
• Bachelor's degree in Commerce, Accounting, Finance, or a related discipline.

Experience Requirements

• Minimum 7+ years of accounting experience.
• Minimum 4 years of experience with a US IT Staffing, Recruitment, or Professional Staffing organization.
• Experience supporting US Government/Federal, State, or Commercial staffing clients is highly preferred.
• Strong understanding of consultant payroll, client billing, timesheet reconciliation, and staffing financial operations.
• Hands-on experience with QuickBooks Online/Enterprise, Zoho Books, or similar accounting platforms.
• Advanced Microsoft Excel skills.

Key Responsibilities

• Prepare and reconcile client invoices based on consultant hours, bill rates, and contractual terms.
• Manage Accounts Receivable, Accounts Payable, General Ledger, and bank reconciliations.
• Coordinate with recruiters, account managers, payroll providers, and clients to resolve timesheet, payroll, and billing discrepancies.
• Track consultant pay rates, client bill rates, gross margins, placement revenue, and contractor costs.
• Support month-end and year-end closing activities, including journal entries, accruals, and reconciliations.
• Prepare GST, TDS, statutory reports, and maintain compliance with applicable accounting regulations.
• Assist with financial reporting, cash flow management, and management MIS reports.
• Maintain accurate financial records for contractor payments, vendor invoices, employee reimbursements, and recruiter incentive payouts.
• Ensure compliance with client-specific billing requirements, including those related to US Government/Federal contracts, where applicable.
• Identify opportunities to automate accounting, payroll, and billing processes using technology and AI-enabled tools.
• Process consultant payroll by validating approved timesheets and ensuring accurate pay calculations. – this is not a mandatory but having an experience on US payroll processing is a plus.

Preferred Skills

• Experience with accounting operations for a US staffing or recruitment company.
• Familiarity with contractor payroll, W2/C2C/1099 billing models, and timesheet-based invoicing.
• Strong analytical, reconciliation, and problem-solving skills.
• Excellent communication and stakeholder management abilities.