PA to Finance Manager

Mumbai based staffing company which has pan India footprint. We recruit for all positions. We also give services like Training, Payroll management and sales consulting.

Job Description

Key Responsibilities

• Calendar& Schedule Management: Proactively manage a complex, fast-changingcalendar. Coordinate high-level meetings, financial reviews, andsite-visit schedules while anticipating potential conflicts.
• Gatekeeping& Communication: Serve as the primary point of contact for theHead of Finance. Screen incoming calls, manage emails, and track itemsrequiring urgent executive attention or sign-off.
• FinancialDocumentation Support: Assist in organizing, formatting, and compilingsensitive financial reports, board presentations, project budgets, andfunding proposals.
• TravelCoordination: Arrange comprehensive domestic and international travelitineraries, including flights, accommodation, ground transportation, andvisas, often aligned with remote infrastructure project locations.
• MeetingAdministration: Prepare agendas, collate briefing papers, and takeaccurate minutes during financial and leadership meetings. Track actionitems to ensure timely follow-up.
• Expense& Vendor Management: Handle the executive’s expense reconciliationand assist with tracking department invoices and tracking corporate cardstatements.
• SpecialProjects: Undertake ad-hoc research or coordinate corporate events andfinancial team workshops as required.

Required Qualifications & Experience

• Experience: 3 to 5+ years of experience as an Executive Assistant or PersonalAssistant, ideally supporting a C-suite executive, VP, or Head ofDepartment.
• IndustryKnowledge: Prior experience working within Infrastructure, RealEstate, Construction, Engineering, or Corporate Finance sectors ishighly preferred.
• MBAin Finance
• TechnicalSkills: Advanced proficiency in Microsoft Office Suite (Word, Excel,PowerPoint) and enterprise calendar management tools (Outlook/GoogleWorkspace).
• Confidentiality: A proven track record of handling highly confidential corporate andfinancial data with absolute discretion.

Core Competencies (Soft Skills)

Requirements

The Right Fit: We are looking for someone who doesn'tjust manage a calendar, but actively protects the executive's time.

• ProactiveAnticipation: The ability to look 2 to 3 weeks ahead on a calendar tospot friction points, travel tight spots, or missing prep materials.
• HighEmotional Intelligence (EQ): Calm under pressure, polite but firmgatekeeping skills, and the ability to build rapport with diversestakeholders from site engineers to bank executives.
• FlawlessOrganization: Exceptional attention to detail, especially whenreviewing documents or handling complex scheduling logistics.
• StrongCommunication: Sharp, professional verbal and written communicationskills.

What We Offer

• Competitivesalary and comprehensive health benefits.
• Opportunitiesto learn the financial mechanics behind massive, legacy-buildinginfrastructure projects.
• Acollaborative, forward-thinking corporate culture.