Human Resources Administrative Assistant

Be the first point of contact and the person who keeps the workplace running smoothly.

Arham Share Private Limited is hiring an HR & Administration Executive – Front Desk for its Surat office.

📍 Location: Surat

💼 Department: Human Resources & Administration

👥 Eligibility: Male and female candidates can apply

🎓 Qualification: Any Graduate

📅 Experience: 1–3 years in HR administration, front desk, office coordination, or a similar role

Role Overview

We are looking for a responsible, organised, and presentable professional to manage front-desk operations while supporting day-to-day HR and administrative activities. The candidate will serve as the first point of contact for employees, visitors, vendors, and external stakeholders.

Key Responsibilities

Front Desk Management

• Welcome and assist visitors, candidates, vendors, and employees professionally.
• Manage incoming calls and direct them to the appropriate departments.
• Maintain visitor records and coordinate visitor access.
• Handle incoming and outgoing couriers, documents, and correspondence.
• Ensure the reception and waiting areas remain organised and presentable.

HR Support

• Assist with employee onboarding documentation and joining formalities.
• Maintain employee records, attendance data, and HR documentation.
• Support interview scheduling and candidate coordination.
• Assist in employee engagement activities, internal communication, and HR events.
• Coordinate the issuance and collection of employee ID cards, access cards, and company assets.
• Support exit formalities and employee clearance processes.

Administration

• Coordinate office supplies, stationery, housekeeping, maintenance, and pantry requirements.
• Liaise with vendors and service providers for routine office requirements.
• Maintain administrative registers, invoices, bills, and supporting records.
• Coordinate meeting-room bookings and internal meetings.
• Monitor office infrastructure and escalate maintenance-related concerns.
• Provide administrative support to management and different departments as required.

Required Skills

• Strong verbal and written communication skills.
• Professional appearance and courteous behaviour.
• Good coordination and interpersonal skills.
• Working knowledge of Microsoft Office, email, and basic reporting.
• Ability to maintain confidentiality and handle sensitive employee information.
• Strong organisational skills and attention to detail.
• Ability to manage multiple responsibilities and follow up independently.
• Fluency in English, Hindi, and Gujarati will be preferred.

Preferred Candidate Profile

• Responsible, punctual, and process-oriented.
• Confident in interacting with employees, candidates, vendors, and senior management.
• Comfortable handling both front-desk and HR administrative responsibilities.
• Available to work from the Surat office.

About Arham Share Private Limited

Arham Share Private Limited is a financial services organisation offering stock-broking and investment-related services. With over 15 years of industry experience, the company serves clients through a growing network supported by technology, professional expertise, and customer-focused service.

📩 Interested candidates may send their updated CV to

[Insert HR email address]

Please mention “Application – HR & Administration Executive, Surat” in the subject line.

• #Hiring #HRJobs #AdminJobs #FrontDeskJobs #SuratJobs #HumanResources #OfficeAdministration #ArhamShare #JobOpening