Finance Executive/ Manager

Job Title: Finance Executive/ Manager

Location: Noida - Onsite - Night Shift

Duration: Fulltime

Key Responsibilities

Bookkeeping & records

• Maintain accurate, up-to-date books; record and categorize transactions
• Reconcile bank, credit card, and payment accounts on a regular cadence
• Keep clean financial records ready for month-end and year-end/tax prep with our CPA

Invoicing & accounts receivable

• Raise and issue client invoices accurately and on schedule, in line with contract terms and MSP/VMS portal requirements
• Track outstanding balances and manage AR aging
• Collect on payments due — send follow-up emails, make phone calls to clients on overdue payments, and follow through until invoices are paid
• Reconcile incoming payments and resolve billing discrepancies with clients and partners

Payroll coordination

• Coordinate with Paychex to run payroll accurately and on time
• Gather and verify the data needed for each payroll run (hours, rates, new hires, terminations, changes)
• Serve as the point of contact for employees and consultants on payroll questions
• Investigate and resolve payroll discrepancies, working with employees, Paychex, and HR to correct them

HR coordination

• Collect and reconcile data from HR needed for payroll and finance (onboarding details, timesheets, rate changes, PTO, offboarding)
• Keep employee/consultant pay records accurate and current

Financial reporting

• Prepare and deliver financial reports on a regular cadence — weekly, monthly, quarterly, and yearly
• Include cash position, AR aging, revenue, and payroll/expense summaries appropriate to
• each reporting period
• Present clear, accurate reporting the CEO, COO, and leadership can act on

Support

• Manage accounts payable and vendor/consultant payments
• Support banking, audit, and tax activities as requested

Required

• 5+ years of bookkeeping, accounting, or finance operations experience
• Hands-on experience with invoicing, collections, and accounts receivable
• Experience coordinating or running payroll (Paychex or similar provider)
• Proficiency with accounting software (QuickBooks or similar) and Excel
• Strong attention to detail, follow-through, and comfort working independently in a small, fast-moving company
• Clear, professional written communication (you’ll be emailing clients and employees)

Preferred

• Experience in staffing, professional services, or consulting
• Familiarity with MSP/VMS billing platforms (Fieldglass, Beeline, etc.)
• Familiarity with Paychex specifically
• Bachelor’s degree in Accounting, Finance, or related field

What Success Looks Like (First 6 Months)

• Books kept clean and current with no backlog
• Invoices going out accurately and on time, with AR aging under control and DSO trending down
• Payroll running smoothly through Paychex with discrepancies caught and resolved quickly
• Employees and clients getting fast, professional responses on pay and billing questions

Growth Opportunity

• Vailexa is growing fast, and this role is built to grow with us. It’s a ground-floor opportunity: strong performers will have a clear path to advance into a Director-level finance role as the company scales.
• We’re looking for someone who wants to grow into greater responsibility and ownership over time, not just fill a seat.