Finance Clerk

Job Title: Finance Clerk

Exempt: No

Salary Level: Hourly; Minimum: $15.89, Maximum: $18.97

Reports To: Finance Manager

Application Due Date: Open Until Filled

Summary: The primary function of the Finance Clerk position is to provide support to the Finance Manager in financial management of Village Communities of Texarkana, Texas ("the Agency"). Under the general supervision of the Finance Manager, the Finance Clerk will compute, classify, record, and verify numerical data for use in maintaining accounting records; perform skilled clerical accounting tasks involving the application of bookkeeping principles to the maintenance of financial accounts and records.

Essential Duties

• Compiles and sorts documents such as invoices and checks, substantiating business transactions for the Housing Authority and all subsidiaries and properties.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
• Audits invoices against purchase orders, researches discrepancies, attaches related paperwork, and forwards list to Finance Manager for final approval.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Extracts general ledger information and reconciles general ledger accounts with various registers.
• Monitors loans and accounts payable and receivable to ensure payments are up to date.
• Reconciles report discrepancies and problems.
• Codes data for input to financial data processing system according to company procedures.
• Reviews, balances, and interprets computer reports and makes corrections.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Generates, processes, and mails monthly Section 8 HAP and utility checks to landlords and residents.
• Writes purchase orders, matches invoice to purchase order, and processes statements for payment. Writes checks and mails.
• Deposits all payments in a timely manner.
• Assists the Housing Choice Voucher Program staff in matching deposit slip to daily rent roll.
• Primary responsibility for Payroll management and processing.
• Manages the day‑to‑day functions of Payroll with oversight from the Finance Manager.
• Compiles information for monthly report to Board of Commissioners.
• Responsible for ordering and keeping stock of all office supplies.
• Other duties as assigned.

Knowledge, Skills and Abilities

• Associate's degree from an accredited college or university in Business Administration, Public Administration, or related field; or any equivalent combination of education, training, and experience, which, in the sole determination of the Housing Authority, constitutes the required knowledge and abilities.
• Strong written, verbal, analytical, technical and interpersonal skills, and integrity and ethics.
• Knowledge of the general operations and procedures of a Public Housing Agency (PHA) and nonprofit organizations.
• Working knowledge of Section 8 regulations and requirements.
• Knowledge of general office practices and procedures, business English and basic accounting.
• Knowledge of standard modern bookkeeping principles, practices, and techniques of accounting, budgeting, financing, and financial procedures and requirements; mathematical concepts such as probability and statistical inference with the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Knowledge of data collection, analysis, and related techniques.
• Knowledge of computerized information systems and ability to use personal computer.
• Ability to use office equipment such as calculator, copier, telephone, and fax machine.
• Ability to organize and prioritize work to meet deadlines.
• Ability to problem‑solve.
• Ability to communicate and relate to persons of diverse backgrounds and abilities and establish and maintain effective working relationships with co‑workers, residents and persons outside the Authority.
• Ability to perform repetitive and tedious job assignments accurately.
• Ability to write reports, complete forms, compose letters and effectively communicate both verbally and in writing.
• Knowledge of payroll systems such as Automated Data Processing (ADP) a plus.

Physical Requirements

The duties of this position are primarily office and site‑based and require manual dexterity sufficient to competently use office equipment such as a computer keyboard or calculator. Effective written and oral communication skills are also required such as complex written responses to regulatory agency or public information request.

Minimum Education, Training and/or Experience

Associate's Degree (or equivalent work experience) with two or more years' experience working with low‑income or assisted housing programs and demonstrated skills in site‑based management, lease enforcement, maintenance supervision and budget management.

Mandatory Requirements

• Must possess a valid driver's license.
• Able to be covered under the Housing Authority's fidelity bond.

Preferred Qualifications

• General knowledge of GAAP Accounting Standards.
• Must possess a valid driver's license.
• Able to be covered under the Housing Authority's fidelity bond.

Equal Opportunity Employer

VCTT is an equal opportunity employer.