Assistant Manager- Procurement & Supply Chain

Assistant Manager Procurement & Supply Chain

Pharmaceutical / API / Excipients Procurement

Job Summary

Key Responsibilities

Strategic Sourcing & Procurement

• Develop sourcing strategies for APIs, excipients, pellets, and packaging materials.
• Conduct RFQs/RFPs, techno-commercial evaluations, supplier assessments, and cost benchmarking.
• Negotiate pricing, payment terms, lead times, annual contracts, and supply agreements.
• Drive cost reduction initiatives through alternate vendor development (AVD) and market intelligence.

Vendor Development & Qualification

• Identify, evaluate, and onboard new suppliers.
• Coordinate vendor qualification documentation, manufacturing licenses, GMP certifications, quality agreements, and regulatory requirements.
• Maintain Approved Vendor Lists (AVL) and ensure compliance with procurement policies.
• Support supplier audits and corrective action follow-up programs.

Procurement Planning & Supply Assurance

• Analyze MRP requirements and develop procurement plans.
• Monitor inventory levels and material shortages across manufacturing sites.
• Manage critical and urgent procurements to prevent production disruptions.
• Coordinate with planning, production, QA, QC, R&D, and logistics teams for timely material availability.

Commercial & Contract Management

• Manage annual rate contracts and long-term supply agreements.
• Conduct landed-cost evaluations, import cost analysis, and commercial risk assessments.
• Review supplier performance and recommend sourcing strategies.
• Lead commercial negotiations to achieve savings and improve procurement efficiency.

Purchase-to-Pay (P2P) Process Management

• Oversee complete procurement cycle from PR to PO, GRN, invoice reconciliation, and supplier payments.
• Ensure compliance with internal controls, audit requirements, and procurement governance frameworks.
• Support internal and external audits related to procurement processes.

Import Procurement & Regulatory Coordination

• Manage import procurement activities for APIs and specialty materials.
• Coordinate import documentation including COO, licenses, permissions, shipment clearances, and statutory compliance.
• Work closely with regulatory, customs, and logistics stakeholders for seamless imports.

Supplier Relationship Management

• Develop strategic partnerships with domestic and international suppliers.
• Resolve supply disruptions, quality issues, commercial disputes, and logistics challenges.
• Conduct periodic supplier reviews focusing on quality, cost, delivery, and compliance metrics.

Team & Stakeholder Management

• Collaborate with QA, QC, R&D, Finance, Regulatory Affairs, Manufacturing, and Supply Chain teams.
• Present procurement reports, savings initiatives, sourcing strategies, and risk mitigation plans to senior management.
• Mentor procurement executives and drive process improvement initiatives.

Key Achievements Expected

• Procurement cost optimization and annual savings delivery.
• Alternate vendor development and risk reduction.
• Improved supplier performance and supply reliability.
• Inventory optimization and working capital improvement.
• Procurement compliance and audit readiness.
• Reduction in procurement lead times and sourcing cycle efficiency.

Core Competencies

• Strategic Sourcing
• Pharmaceutical Procurement
• API & Excipient Purchasing
• Vendor Development
• Contract Management
• Commercial Negotiation
• Import Procurement
• Supply Chain Coordination
• SAP / ERP Procurement
• Inventory Management
• Audit & Compliance Management
• Market Intelligence & Benchmarking
• Cost Optimization
• Procurement Analytics
• Stakeholder Management

Key Skills

• SAP MM / ERP Systems
• Vendor Qualification & Audits
• RFQ/RFP Management
• Procurement Planning (MRP Based)
• P2P Process Controls
• Import-Export Documentation
• Commercial Evaluation & Cost Analysis
• Contract Negotiation
• Supplier Risk Management
• Microsoft Excel & Procurement Analytics