Assistant Manager HR

Job Description – Assistant Manager – Human Resources (HR)

Reporting To: Chief Executive Officer (CEO)

Employment Type: Full-Time

About the Role

We are looking for a proactive and energetic HR professional to manage end-to-end Human Resource functions and support the company's growth. Reporting directly to the CEO, the Assistant Manager – HR will be responsible for recruitment, employee lifecycle management, HR operations, statutory compliance, employee engagement, performance management, and implementation of HR policies.

This is a hands-on HR Generalist role requiring strong ownership, excellent interpersonal skills, and the ability to work independently in a fast-growing organization.

Key Responsibilities

• Talent Acquisition
• Manage end-to-end recruitment for all departments.
• Coordinate with department heads to understand manpower requirements.
• Source candidates through job portals, social media, employee referrals, consultants, and other recruitment channels.
• Screen resumes and conduct preliminary interviews.
• Coordinate interview schedules with hiring managers.
• Prepare offer letters and complete joining formalities.
• Maintain recruitment tracker and hiring MIS.
• Employee Onboarding & Offboarding
• Complete joining documentation and induction process.
• Create and maintain employee records.
• Ensure smooth onboarding of new employees.
• Track probation and confirmation timelines.
• Handle employee resignation, exit interviews, full & final settlement coordination, and relieving documentation.
• HR Operations
• Maintain employee database and personnel files (digital and physical).
• Manage attendance, leave records, and HR documentation.
• Coordinate payroll inputs with the Accounts/Payroll team.
• Issue appointment letters, confirmation letters, increment letters, transfer letters, warning letters, and experience certificates.
• Maintain HR records with complete accuracy and confidentiality.
• Performance Management
• Coordinate the Performance Management System (PMS).
• Track employee KRAs and KPIs.
• Schedule probation and annual performance reviews.
• Coordinate with department heads for timely completion of performance evaluations.
• Employee Engagement & Relations
• Organize employee engagement activities and celebrations.
• Address employee queries and grievances promptly.
• Foster a positive, productive, and conflict-free workplace.
• Support employee retention initiatives.
• Conduct employee satisfaction and feedback surveys.
• HR Policies & Process Management
• Coordinate with the HR Advisory company to implement, manage, and review HR policies, SOPs, and HR processes across the organization.
• Ensure adherence to all HR policies and standard operating procedures.
• Monitor the effectiveness of HR processes and recommend improvements wherever required.
• Support the implementation of new HR initiatives and process enhancements in consultation with the HR Advisory company.
• Ensure HR practices comply with applicable labour laws and organizational standards.
• Identify employee training requirements.
• Coordinate internal and external training programs.
• Maintain training records.
• Evaluate training effectiveness and employee participation.
• Statutory Compliance

Ensure compliance relating to

• Labour Laws
• Employees' State Insurance (ESIC)
• Payment of Bonus
• Gratuity
• Maternity Benefit Act
• POSH Compliance
• Employee records and statutory documentation

Coordinate with consultants and external agencies wherever required.

• HR MIS & Reporting

Prepare monthly HR reports covering

• Headcount
• Recruitment status
• Attrition
• Leave analysis
• Open positions
• Employee turnover
• Training records
• HR dashboard for management review
• Working knowledge with HRMS / Payroll system like Zoho is a plus
• Strategic HR Support
• Work closely with the CEO on manpower planning and organizational development initiatives.
• Support HR digitization and process improvement projects.
• Assist in organizational restructuring and change management initiatives as required.
• Provide HR insights and recommendations based on workforce data.

KRA

Weightage

Recruitment & Talent Acquisition

20%

Employee Lifecycle Management

20%

HR Operations & Documentation

15%

HR Compliance

15%

Performance Management

10%

Employee Engagement & Retention

10%

HR MIS & Reporting

10%

Key Performance Indicators (KPIs)

Recruitment

• Average Time-to-Hire: Within 30 days
• Offer Acceptance Ratio: Minimum 85%

HR Documentation

• 100% employee documentation completed.
• 100% payroll inputs submitted within timelines.

Compliance

Performance Management

• 100% probation reviews completed on time.
• 100% annual appraisals completed within schedule.

Employee Engagement

• At least one employee engagement activity every quarter.
• Employee grievances resolved within five working days.

HR Reporting

• Monthly HR dashboard submitted by the 5th of every month.
• 100% accuracy in HR reports.

Training

• Minimum 6 training or awareness sessions coordinated annually.
• Minimum 90% employee participation in planned training programs.

Requirements

Qualifications

• MBA / PGDM in Human Resource Management preferred.
• Graduate in Business Administration, Commerce, or any relevant discipline.
• HR certification will be an added advantage.

Experience

• 3–5 years of experience in an HR Generalist role.
• Experience in manufacturing, engineering, EPC, infrastructure, renewable energy, or similar industries preferred.
• Experience handling HR functions independently will be an added advantage.

Required Skills

Functional Skills

• Recruitment & Talent Acquisition
• HR Operations
• Employee Lifecycle Management
• Performance Management
• Labour Law Compliance
• Employee Relations
• HR Documentation
• Payroll Coordination
• HR Analytics & MIS

Technical Skills

• MS Excel
• MS Word
• PowerPoint
• HRMS Software
• Zoho Workspace is a plus
• High integrity and confidentiality
• Problem-solving ability
• Ownership mindset
• Time management
• Teamwork and collaboration
• Adaptability and willingness to learn

Ideal Candidate Profile

The ideal candidate should be a self-motivated HR professional who enjoys working in a growing organization and is comfortable handling multiple HR responsibilities independently while working closely with senior management.

The candidate should possess

• 3–5 years of HR Generalist experience.
• Strong knowledge of Indian labour laws and HR compliance.
• Excellent interpersonal and communication skills.
• Ability to coordinate with external HR consultants and internal stakeholders.
• Experience handling recruitment, employee relations, HR operations, and compliance.
• Good documentation and reporting skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and HRMS software.
• A proactive, solution-oriented, and confidential approach to HR.
• Opportunity to work directly with the CEO.
• Exposure to strategic HR initiatives and organizational development.
• Professional learning and career growth in a fast-growing renewable energy company.
• Collaborative and performance-driven work environment.