Accounting Assistant - US Operations

Responsibilities

• Update operating cash daily for industrial into Excel and Sage software
• Upload vendor invoice images into hh2 software daily and enter key pieces of invoice information
• Monthly reconciliation of HRS reimbursement
• Determine the appropriate approval routing for invoices
• Recognize and resolve vendor invoice deficiencies, such as an incorrect address or name
• Reconcile past due vendor balances when needed
• Download necessary invoices whether weekly or monthly
• Code and allocate expenses to jobs
• Keep track of monthly recurring invoices
• Process monthly sales tax report
• Process monthly overhead invoices
• Process and reconcile small company financials
• Assist with assembling draw packages
• Assist with other tasks as needed
• Communicate with Operations Asst Controller & Operations Controller
• Work as a team with other Accounting Assistant; be backup for Accounting Assistant as needed

Qualifications

• Experience with Sage/Timberline, Entrata or other accounting software is a plus, but not required.
• Must have solid data entry skills.
• Knowledgeable in Windows applications, especially Excel and editing pdfs
• Organized and able to effectively manage time
• Must be detail-oriented - will be working with multiple companies and jobs
• Solid communication skills in English Language (written and verbal) are required.

Education & Experience

• Graduation in Commerce
• College or technical courses are a plus, but not mandatory.
• 2-year minimum experience in Accounts Payable