Job Description & Responsibilities

Administrative Support:
Manage the Finance and Accounts Director's calendar, schedule appointments, and coordinate meetings.
Handle correspondence, including emails, letters, and reports, ensuring timely follow-ups.
Maintain organized filing systems for financial documents, contracts, and reports.
Prepare and edit presentations, spreadsheets, and financial reports as required.
Financial Coordination:
Assist in preparing budgets, forecasts, and financial analysis documents.
Support the Director in managing confidential financial records and data.
Liaise with internal finance teams and external stakeholders, such as auditors, consultants, and vendors.
Track deadlines for financial reports, tax filings, and other compliance-related activities.
Meeting and Travel Management:
Organize and coordinate departmental and external meetings, including preparing agendas and recording minutes.
Arrange domestic and international travel, including accommodations, visas, and itineraries.
Ensure all documentation for meetings and travel is accurate and complete.
Stakeholder Communication:
Serve as the primary point of contact between the Director and internal/external stakeholders.
Handle sensitive information with the utmost discretion and professionalism.
Follow up on action items from meetings and ensure timely completion of tasks.
Process Improvement:
Assist in streamlining administrative and financial workflows.
Identify opportunities for improving organizational efficiency.
Miscellaneous:
Assist with personal and non-finance-related tasks when needed.
Provide support during audits, reviews, or financial presentations.

Personal Assistant|Mumbai|3+Yrs

Job Description & Responsibilities

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