Job Description
- Designation – PA
- Reporting to – Finance and Accounts Director
- DOJ – within 15 days
- Work Location – Safed Pul, Sakinaka, Andheri East.
- Gender – Female Required
- Education:
- Bachelor’s degree in Commerce, Finance, or a related field.
- Experience:
- Minimum of 3-5 years of experience as a personal assistant or executive assistant, supporting finance or accounts leadership roles.
- Technical Skills:
- Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
- Familiarity with financial software (e.g., Tally, QuickBooks, SAP, or similar tools.
Job Responsibilities
- Administrative Support:
- Manage the Finance and Accounts Director's calendar, schedule appointments, and coordinate meetings.
- Handle correspondence, including emails, letters, and reports, ensuring timely follow-ups.
- Maintain organized filing systems for financial documents, contracts, and reports.
- Prepare and edit presentations, spreadsheets, and financial reports as required.
- Financial Coordination:
- Assist in preparing budgets, forecasts, and financial analysis documents.
- Support the Director in managing confidential financial records and data.
- Liaise with internal finance teams and external stakeholders, such as auditors, consultants, and vendors.
- Track deadlines for financial reports, tax filings, and other compliance-related activities.
- Meeting and Travel Management:
- Organize and coordinate departmental and external meetings, including preparing agendas and recording minutes.
- Arrange domestic and international travel, including accommodations, visas, and itineraries.
- Ensure all documentation for meetings and travel is accurate and complete.
- Stakeholder Communication:
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Handle sensitive information with the utmost discretion and professionalism.
- Follow up on action items from meetings and ensure timely completion of tasks.
- Process Improvement:
- Assist in streamlining administrative and financial workflows.
- Identify opportunities for improving organizational efficiency.
- Miscellaneous:
- Assist with personal and non-finance-related tasks when needed.
- Provide support during audits, reviews, or financial presentations.
Location
Mumbai, Maharashtra, India