Work Location – Safed Pul, Sakinaka, Andheri East.
Gender – Female Required
Education:
Bachelor’s degree in Commerce, Finance, or a related field.
Experience:
Minimum of 3-5 years of experience as a personal assistant or executive assistant, supporting finance or accounts leadership roles.
Technical Skills:
Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
Familiarity with financial software (e.g., Tally, QuickBooks, SAP, or similar tools.
Job Responsibilities
Administrative Support:
Manage the Finance and Accounts Director's calendar, schedule appointments, and coordinate meetings.
Handle correspondence, including emails, letters, and reports, ensuring timely follow-ups.
Maintain organized filing systems for financial documents, contracts, and reports.
Prepare and edit presentations, spreadsheets, and financial reports as required.
Financial Coordination:
Assist in preparing budgets, forecasts, and financial analysis documents.
Support the Director in managing confidential financial records and data.
Liaise with internal finance teams and external stakeholders, such as auditors, consultants, and vendors.
Track deadlines for financial reports, tax filings, and other compliance-related activities.
Meeting and Travel Management:
Organize and coordinate departmental and external meetings, including preparing agendas and recording minutes.
Arrange domestic and international travel, including accommodations, visas, and itineraries.
Ensure all documentation for meetings and travel is accurate and complete.
Stakeholder Communication:
Serve as the primary point of contact between the Director and internal/external stakeholders.
Handle sensitive information with the utmost discretion and professionalism.
Follow up on action items from meetings and ensure timely completion of tasks.
Process Improvement:
Assist in streamlining administrative and financial workflows.
Identify opportunities for improving organizational efficiency.
Miscellaneous:
Assist with personal and non-finance-related tasks when needed.
Provide support during audits, reviews, or financial presentations.
Location
Mumbai, Maharashtra, India
About Company
At Olibr, we’re transforming recruitment by connecting companies with exceptional talent across both tech and non-tech sectors. Whether you’re looking for developers, marketing professionals, HR specialists, or finance experts, Olibr provides access to a diverse talent pool that spans industries and job functions.