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Personal Assistant|Mumbai|3+Yrs

  • Olibr Resourcing Pvt Ltd
  • India, M...
  • 3 - 5 Yrs
  • 1.0 - 4.0 LPA

Job Description

  • Designation – PA
  • Reporting to – Finance and Accounts Director
  • DOJ – within 15 days
  • Work Location – Safed Pul, Sakinaka, Andheri East.
  • Gender – Female Required


  • Education:
  • Bachelor’s degree in Commerce, Finance, or a related field.
  • Experience:
  • Minimum of 3-5 years of experience as a personal assistant or executive assistant, supporting finance or accounts leadership roles.
  • Technical Skills:
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
  • Familiarity with financial software (e.g., Tally, QuickBooks, SAP, or similar tools.

Job Responsibilities

  • Administrative Support:
  • Manage the Finance and Accounts Director's calendar, schedule appointments, and coordinate meetings.
  • Handle correspondence, including emails, letters, and reports, ensuring timely follow-ups.
  • Maintain organized filing systems for financial documents, contracts, and reports.
  • Prepare and edit presentations, spreadsheets, and financial reports as required.
  • Financial Coordination:
  • Assist in preparing budgets, forecasts, and financial analysis documents.
  • Support the Director in managing confidential financial records and data.
  • Liaise with internal finance teams and external stakeholders, such as auditors, consultants, and vendors.
  • Track deadlines for financial reports, tax filings, and other compliance-related activities.
  • Meeting and Travel Management:
  • Organize and coordinate departmental and external meetings, including preparing agendas and recording minutes.
  • Arrange domestic and international travel, including accommodations, visas, and itineraries.
  • Ensure all documentation for meetings and travel is accurate and complete.
  • Stakeholder Communication:
  • Serve as the primary point of contact between the Director and internal/external stakeholders.
  • Handle sensitive information with the utmost discretion and professionalism.
  • Follow up on action items from meetings and ensure timely completion of tasks.
  •  
  • Process Improvement:
  • Assist in streamlining administrative and financial workflows.
  • Identify opportunities for improving organizational efficiency.
  • Miscellaneous:
  • Assist with personal and non-finance-related tasks when needed.
  • Provide support during audits, reviews, or financial presentations.

Location

Mumbai, Maharashtra, India