JOB DESCRIPTION
Job Role: Senior Buyer
Job Role ID:
SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant: Senior Buyer
Manager Job Position:
Job Position ID:
Value Stream: Money, Materials & Compliance
Job Family: Procurement & Contracts
Sub-Job Family: Procurement & Contracts
Grade/Level:
Location:
SECTION II: JOB ROLE SCOPE
Number of Direct Reportees:
Financial Metrics (Budget, Revenue, etc.):
Number of Indirect Reportees:
Geographic Scope (Global, Regional, Domestic - mention countries in scope): Domestic (India)
SECTION III: PURPOSE OF THE ROLE
To execute the ordering and delivery process for materials / equipment as per established specifications, budget, qualitative and quantitative standards by identifying, selecting, negotiating and managing vendors, in line with overall MM&C guidelines, objectives and goals
SECTION IV: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities
Policies, Processes and Procedures
- Conduct day-to-day procurement activities and follow all relevant policies, processes, standard operating procedures and instructions so that procurement work is carried out in a consistent and controlled manner
- Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures
Procurement Operations
- Liaise with the end user on the monthly/ quarterly annual procurement plans
- Review the purchase requisitions (PRs) for understanding technical specifications, delivery timelines, budget, qualitative and quantitative parameters
- Prepare internal cost estimates (ICE) as per established guidelines, process and procedures
- Evaluate offers on techno-commercial aspects and evaluate areas of opportunity and seek for reducing costs where possible in line with set procedures and guidelines
- Conduct negotiation with the vendor for a specific category of item and give details to Buying manager for finalizing the deal with the vendor in line with specified cost, quality and delivery targets
- Prepare the term sheet/ note for approval with recommendation for placement of purchase orders (POs)
- Order finalized items and make appropriate entries in SAP system as per established instructions and procedures
- Provide timely response and resolution of internal and external audit issues related to procurement and escalate to Buying Manager on need basis
Vendor Management
- Identify probable vendors, evaluate capabilities, assess risks and qualify as per established standards, goals & objectives
- Float enquiries for the assigned items (depending on the user requirement) in line with given specifications, budget and quality requirement
- Match the technical requirements given by the user vis-a-vis the requirements given by the vendor for accuracy and raise any shortcomings to the buying manager as per the set guidelines
- Follow up and ensure delivery of materials / equipment as per targeted dates and organization requirements
- Assess vendor performance in line with set standards and contract compliance and ensure timely payment to vendor
- Guide Buyers on identification, selection, negotiation and management of vendors in compliance to established procedures, policies and company guidelines
- Co-ordinate with category teams and ARC teams for negotiation strategies and vendor development & review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
SECTION V: SUCCESS METRICS
N/A
SECTION VI: OPERATING NETWORK
Internal: - P&C, MM&C, asset operations, engineering, etc.
External: - Vendors, etc.
SECTION VII: KNOWLEDGE AND COMPETENCIES
Education Qualifications
- Bachelor of Engineering / Bachelor of Technology (Mechanical / Electrical / Chemical / Civil / Instrumentation / Electronics)
Experience
- 3-7 years of experience in category based purchasing
Functional / Behavioral competencies required to execute the role
FUNCTIONAL COMPETENCIES
SECTION VIII: CAREER MOVEMENTS
Feeder Roles: Buyer
Possible Next Role Movement: Buying Manager