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Executive Assistant for Digital Transformation Portfolio|Pune|1Yr

  • ProPMO Services Private Limited
  • India, P...
  • 1 - 3 Yrs

Job Closed

Job Description

  • As the Executive Assistant to the Digital Transformation Portfolio Head, you will play a pivotal role in supporting the executive in managing their day-to-day activities, ensuring smooth operations, and facilitating effective communication within the portfolio and across the organization.
  • You will be responsible for handling administrative tasks, coordinating projects, and providing high-level assistance to optimize the efficiency and productivity of the Digital Transformation Portfolio

Job Responsibilities

  • Manage the Portfolio Head's calendar, schedule appointments, and coordinate meetings, both internal and external.
  • Arrange travel accommodations, itineraries, and logistics for business trips and events.
  • Handle correspondence, emails, and phone calls, ensuring timely responses and appropriate prioritization.
  • Assist in the planning, execution, and tracking of digital transformation projects within the portfolio.
  • Coordinate project meetings, compile meeting agendas, and document minutes to ensure alignment and progress tracking.
  • Collaborate with cross-functional teams to gather project updates, deliverables, and milestones.
  • Act as a liaison between the Portfolio Head and internal/external stakeholders, conveying messages, requests, and information accurately and professionally.
  •  Draft and edit documents, presentations, and reports for internal and external distribution.
  • Facilitate effective communication flow within the portfolio team and with other departments.
  • Organize and maintain digital and physical records, files, and documents related to projects, initiatives, and stakeholders.
  •  Conduct research and gather data as needed to support decision-making and strategic planning processes
  • Assist in organizing and coordinating special events, workshops, or training sessions related to digital transformation initiatives.
  • Support the Portfolio Head in ad-hoc tasks and projects as required to drive the portfolio's success

Location

Pune, Maharashtra, India

About Company

ProPMO Services has been founded by industry veterans with over three decades of P3M experience. We align Project, Program, and Portfolio management practices at enterprises to the industry benchmark. Through our PMO consulting and digital solutions, we enable our customers across industry segments to realize benefits in terms of Planned profitability through project management excellence, Increased customer and stakeholder satisfaction, Reduced waste of resources and rework, Increased morale of employees. “ We can make your mission to accomplish Business excellence possible with effective consulting, implementation and adoption of People, Process, and Digital transformations, all integrated seamlessly ”