Executive Assistant for Digital Transformation Portfolio|Pune|1Yr

  • ProPMO Services Private Limited
  • India, P...
  • 1 - 3 Yrs

Job Description

  • As the Executive Assistant to the Digital Transformation Portfolio Head, you will play a pivotal role in supporting the executive in managing their day-to-day activities, ensuring smooth operations, and facilitating effective communication within the portfolio and across the organization.
  • You will be responsible for handling administrative tasks, coordinating projects, and providing high-level assistance to optimize the efficiency and productivity of the Digital Transformation Portfolio

Job Responsibilities

  • Manage the Portfolio Head's calendar, schedule appointments, and coordinate meetings, both internal and external.
  • Arrange travel accommodations, itineraries, and logistics for business trips and events.
  • Handle correspondence, emails, and phone calls, ensuring timely responses and appropriate prioritization.
  • Assist in the planning, execution, and tracking of digital transformation projects within the portfolio.
  • Coordinate project meetings, compile meeting agendas, and document minutes to ensure alignment and progress tracking.
  • Collaborate with cross-functional teams to gather project updates, deliverables, and milestones.
  • Act as a liaison between the Portfolio Head and internal/external stakeholders, conveying messages, requests, and information accurately and professionally.
  •  Draft and edit documents, presentations, and reports for internal and external distribution.
  • Facilitate effective communication flow within the portfolio team and with other departments.
  • Organize and maintain digital and physical records, files, and documents related to projects, initiatives, and stakeholders.
  •  Conduct research and gather data as needed to support decision-making and strategic planning processes
  • Assist in organizing and coordinating special events, workshops, or training sessions related to digital transformation initiatives.
  • Support the Portfolio Head in ad-hoc tasks and projects as required to drive the portfolio's success

Location

Pune, Maharashtra, India