Terms & Conditions

1. INTRODUCTION AND ACCEPTANCE OF TERMS

Welcome to Olibr! These Terms of Service (“Terms”) constitute a legally binding agreement between Olibr Resourcing Pvt. Ltd. (“Olibr”, “we”, “us”, “our”) and you (“you”, “your”, “User”), governing your access to and use of our recruitment technology platform and services.

Company Information:

• India Operations: Olibr Resourcing Pvt. Ltd., 2nd Floor, Augusta Point, Golf Course Road, Sector 53, Gurgaon, Haryana 122002, India
• US Operations: Olibr Solutions Inc., 8 The Green Ste A, Dover, DE 19901, United States

Services Provided: Olibr provides a comprehensive recruitment platform (“Services”) including but not limited to: Applicant Tracking System (ATS), AI-powered talent search and matching, job board and postings, AI interview tools, email and calendar integrations, communication tools, shared candidate database, resume parsing, and data management solutions.

By accessing or using Olibr’s platform (accessible at www.olibr.com and associated subdomains, mobile applications, and tools), you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy (available at https://olibr.com/privacy-policy), which is incorporated by reference.

If you are accessing or using the Services on behalf of a company or other legal entity, you represent and warrant that you have the full legal authority to bind that entity to these Terms.

If you do not agree to these Terms, you may not access or use our Services.

2. DEFINITIONS

• “Client” or “Recruiter”: Employers, recruiters, agencies, or users managing hiring processes
• “Candidate” or “Job Seeker”: Job applicants or individuals whose data is processed through Olibr
• “User”: Any person accessing or using Olibr, including Clients and Candidates
• “Shared Database”: Candidate profiles contributed by Clients and made available to other Clients under Olibr’s contribution model
• “Subscription Plan”: Monthly, quarterly, or yearly paid access plans to Olibr Services
• “Free Trial”: Limited-time, no-cost access to preview Services
• “Platform” or “Platforms”: Olibr’s website, mobile applications, and associated tools

3. ACCOUNT REGISTRATION AND ELIGIBILITY

3.1 Eligibility Requirements

To use Olibr Services, you must:

• Be at least 18 years of age or the legal age of majority in your jurisdiction
• Have the full legal capacity to enter into a binding contract
• Not be currently restricted by Olibr or any applicable law from using the Services
• Provide accurate, current, and complete information during registration

Olibr does not knowingly collect information from or engage with individuals under 18 years of age.

3.2 Account Registration

To create an account, you must provide:

• Valid email address (official/corporate email preferred for Recruiters)
• Phone number
• Legal name and recent photo (for Candidates)
• Company details and authorization (for Recruiters)

You warrant that all information provided is true, accurate, and complete. Olibr may conduct verification to confirm validity.

Olibr reserves the right to suspend or terminate accounts with false, misleading, or fraudulent information without refunds.

3.3 Account Ownership and Authority

Your account belongs to you. However, if Services were purchased by another party (e.g., your employer), the paying party may have rights to control access and obtain usage reports.

For Recruiters: You shall only operate an account if you have the necessary legal authority from your organization and shall only recruit for legitimate vacancies you are authorized to fill.

4. SERVICES AND FEATURES

4.1 For Recruiters and Clients

Olibr provides Recruiters with:

• AI-Powered Talent Search: Browse and search candidate profiles from our extensive database (50M+ profiles with LinkedIn insights)
• Job Management: Create, publish, and manage job postings on multiple job boards
• Applicant Tracking System: Screen, track, compare candidates, and manage hiring pipeline
• AI Interview Tools: Automated interview analysis, scoring, and candidate assessment
• Email & Calendar Integration: Send emails, schedule interviews, track communications
• Communication Tools: Message candidates and collaborate with team members
• Resume Parsing: Automated extraction and structuring of candidate information
• Data Storage: Secure storage of recruitment data and candidate information

4.2 For Job Seekers and Candidates

Olibr provides Candidates with:

• Profile Management: Create detailed profiles and upload resumes
• Job Discovery: Browse and apply for jobs posted by Recruiters
• Communication: Message and collaborate with Recruiters
• Application Tracking: Monitor status of job applications

Important: Olibr acts as a platform to connect Job Seekers with Recruiters. Olibr does not guarantee any specific outcome such as interviews or job offers. Job Seekers are solely responsible for conducting due diligence when evaluating offers.

4.3 Free Trials

Olibr may offer limited-time Free Trials to preview Services. Free Trial access is solely for evaluation purposes. Continued access after a Free Trial requires a paid Subscription Plan.

Olibr is under no obligation to return data entered during a Free Trial if a paid subscription is not initiated.

4.4 Service Modifications

Olibr retains sole discretion to add, modify, suspend, or remove Services or features at any time. We will provide reasonable notice of material changes via email, platform notifications, or banner notices. Continued use after changes constitutes acceptance.

5. DATA CONTRIBUTION MODEL AND SHARED DATABASE

Olibr operates a give-and-take model where Clients may contribute candidate data to the Shared Database in exchange for access to profiles from other Clients.

5.1 How Data Contribution Works

Clients may contribute candidate data through:

• Manual uploads of resumes and profiles
• ATS imports and integrations
• Candidate submissions and applications
• Use of specific features (AI interviews, assessments, etc.)

5.2 Contribution Rules

• Contribution percentages depend on the feature used and your Subscription Plan
• Contribution may be automatic (per your configuration) or manual (with approval prompts)
• If you choose not to contribute, paid credits or wallet funds may be required
• All contribution logic and terms are described in your dashboard and pricing pages

5.3 Client Responsibilities for Data Uploads

Clients represent and warrant that:

• They have the lawful basis to process and upload candidate data
• Candidates have been informed or have provided consent as required by applicable laws
• They have obtained all necessary consents before uploading personal data of individuals
• They will comply with all applicable employment, privacy, and data protection laws (including GDPR, CCPA, and Indian data protection laws)

Olibr is not liable for data uploaded by Clients. Clients are solely responsible for ensuring legal compliance.

5.4 Shared Database Access Rules

Clients accessing the Shared Database agree that:

• Data may be sourced from other Clients (with required legal consent)
• Data must only be used for lawful hiring activities
• Data cannot be resold, redistributed, or misused for purposes other than recruitment
• Candidate data must be handled in accordance with applicable privacy laws

Olibr reserves the right to monitor usage for fraud, misuse, or violations and may ban violators permanently.

6. EMAIL AND CALENDAR INTEGRATIONS

Olibr offers integrations with Gmail, Microsoft Outlook, Microsoft 365, and other email/calendar services to enhance communication and scheduling capabilities.

6.1 Permissions Granted

When you connect your email or calendar account, you grant Olibr permission to:

• Send emails on your behalf through the Olibr platform
• Read email metadata (to/from, subject, timestamps)
• Access email body content when composing or sending through Olibr
• View calendar events and availability
• Create calendar invitations and interview appointments
• Track email delivery, opens, clicks, and replies for analytics

Important: Olibr will never access your entire inbox or read private email content unrelated to Olibr usage. We comply with OAuth restricted-scope requirements and request only minimum necessary permissions.

You may revoke access at any time through your email provider’s security settings (Google Account Settings or Microsoft Account Security).

7. AI TOOLS AND AUTOMATED DECISIONS

Olibr utilizes artificial intelligence and machine learning technologies to enhance recruitment processes.

7.1 AI-Powered Features

Olibr provides AI tools including:

• AI interview analysis and scoring
• Automated resume parsing and skill extraction
• Candidate-job matching and ranking algorithms
• Predictive analytics for hiring outcomes
• Automated candidate recommendations

7.2 AI Disclaimers and Limitations

AI-generated outputs:

• Are for assistance and guidance only
• Do not replace human judgment in hiring decisions
• May contain inaccuracies, errors, or unintended results
• May include experimental or beta features with no performance warranty

Clients must ensure fair, unbiased hiring practices and remain responsible for all final hiring decisions. Use of AI features is at your own risk.

8. USER CONDUCT AND PROHIBITED ACTIVITIES

8.1 Permitted Use

Users are granted a limited, non-exclusive, non-transferable, revocable license to access and use the Services for their stated purposes during the Subscription Term, subject to these Terms.

You are fully responsible for all use of the Services through your account by your representatives or any third parties accessing your account.

8.2 Recruiter-Specific Requirements

• Legitimate Use: Services shall be used solely for real vacancies in legitimate organizations. Advertising fake jobs or collecting resumes for purposes other than legitimate hiring is prohibited.
• Authorization: You shall only recruit for companies you are legally authorized to hire for, as an employee or authorized hiring agent.
• Disclosure: Recruitment agents not directly employed by the hiring company must clearly disclose this relationship to Candidates.

8.3 Candidate-Specific Requirements

• Real Identity: Create accounts under your real, legal name with a recent, accurate profile picture.
• Accurate Information: Provide truthful, complete information in your profile and resume.
• No Misrepresentation: Use of false identities or misleading information may result in account termination.

8.4 Prohibited Conduct (All Users)

You shall not:

• Violate any applicable laws, including intellectual property, privacy, or employment laws
• Engage in unlawful, fraudulent, harmful, or unethical conduct
• Scrape, harvest, mine, or systematically extract data from Olibr without express written consent
• Reverse engineer, decompile, or attempt to access Olibr’s source code
• Resell, sublicense, or redistribute access to Olibr Services
• Upload harmful content (viruses, malware, pornography, hate speech, defamatory content)
• Spam, send unsolicited bulk messages, or misuse communication tools
• Damage, disable, or interfere with the Service or other users’ enjoyment
• Misuse candidate data or engage in discriminatory hiring practices
• Impersonate others or create false accounts

Violation of these prohibitions may result in immediate account suspension or termination without refunds.

9. FEES, PAYMENTS, AND REFUNDS

9.1 Subscription Plans and Fees

Olibr offers various Subscription Plans (monthly, quarterly, yearly) with associated fees. All amounts are due in full and payable in advance at the beginning of the Subscription Term.

Free Trials are available for limited time periods. Continued access after a Free Trial requires conversion to a paid Subscription Plan.

9.2 Payment Methods

Fees may be paid through credit card, bank transfer, prepaid wallet, or other methods provided on the Platform. You authorize Olibr to charge your selected payment method for all applicable fees.

Clients may also use contribution credits earned through the data contribution model in lieu of monetary payments (where applicable).

9.3 Taxes

All amounts quoted are exclusive of applicable taxes including GST (India), VAT, sales tax, or other similar taxes. You are responsible for paying all such taxes. Olibr will include tax amounts in invoices where legally required.

9.4 Automatic Renewal

Upon expiry of the current Subscription Term, paid plans shall renew automatically for an equivalent term unless you cancel before renewal. Your payment method will be charged automatically for renewal fees.

To cancel and prevent automatic renewal, you must do so through your account settings or contact Olibr support before the renewal is processed.

9.5 No Refunds Policy

All fees paid are non-refundable.

You acknowledge and agree that no refunds shall be paid due to:

• Opting out or cancellation of subscription
• Non-use or partial use of Services
• Changes in business needs or dissatisfaction with results
• Any other cause, regardless of reason

This no-refund policy applies regardless of the reason for termination or cancellation.

9.6 Price Changes

Olibr may adjust pricing at any time with reasonable notice. Changes will apply to renewals following the notice period.

10. TERM, TERMINATION, AND ACCOUNT CANCELLATION

10.1 Term

These Terms remain in full force during your Subscription Term or until terminated as per these Terms. Certain obligations (Confidentiality, Intellectual Property, Indemnity) survive termination.

10.2 Termination by Olibr

Olibr may suspend or terminate your account at its sole discretion, with or without notice, for:

• Violation of these Terms
• Violation of applicable laws
• Fraudulent activity or misuse of Services
• Non-payment of fees
• Any reason or no reason

Termination may prevent access to your account and content. No refunds will be provided for terminated accounts.

10.3 Cancellation by User

You may cancel your account at any time through account settings or by contacting Olibr support. Cancellation does not entitle you to refunds for unused portions of your Subscription Term.

You are responsible for exporting or backing up all content before cancellation. Olibr is not liable for any loss of data upon termination.

10.4 Survival of Obligations

Any amounts owed prior to termination remain owed after termination. Sections relating to Intellectual Property, Confidentiality, Indemnity, Limitation of Liability, and Governing Law survive termination.

11. INTELLECTUAL PROPERTY RIGHTS

11.1 Olibr’s Intellectual Property

All rights, title, and interest in and to the Olibr Platform, Services, software, algorithms, databases, trademarks, copyrights, designs, know-how, and any other intellectual property (collectively, “Intellectual Property Rights”) belong exclusively to Olibr Resourcing Pvt. Ltd. and its licensors.

You shall not use, copy, reproduce, modify, distribute, perform, display, license, sell, or exploit any Intellectual Property Rights without Olibr’s express prior written consent.

11.2 User Content and License Grant

You retain ownership of all content you upload to Olibr (resumes, profiles, job postings, messages). However, you grant Olibr a worldwide, transferable, sub-licensable right to use, copy, modify, distribute, publish, and process your content to provide and improve the Services.

This license is limited as follows:

• You may end this license by deleting content or closing your account (except for content shared with others or stored in backups)
• Job postings are public and may be accessed through internet search and shared on other websites
• Olibr may edit formatting (size, layout, translations) but will not modify meaning without consent
• You must only provide content that does not violate laws or third-party rights

You agree to use your legal name and accurate information. Olibr reserves the right to suspend accounts with fraudulent or misrepresented content.

11.3 Feedback

Any suggestions, enhancement requests, recommendations, or feedback you provide shall be owned by Olibr. Olibr has a royalty-free, worldwide, perpetual license to incorporate such feedback into the Services.

12. CONFIDENTIALITY

All information designated as “confidential” disclosed between parties shall not be used or disclosed outside the scope of these Terms, except:

• When publicly known (other than through breach)
• When required by law or regulatory order
• When independently developed without reference to confidential information
• When already known prior to disclosure

Olibr may disclose confidential information to employees, consultants, or advisors with a strict need to know, provided they are bound by confidentiality obligations.

13. THIRD-PARTY SERVICES

Olibr may partner with third-party vendors to provide certain features (e.g., background checks, payment processing, eligibility tests).

Olibr does not endorse and makes no warranties regarding third-party services. Your use of such services is subject to their respective terms and privacy policies. Olibr is not liable for third-party service failures or issues.

14. DATA PROTECTION AND PRIVACY

The collection, use, processing, storage, and transfer of all personal information is governed by our Privacy Policy, which is incorporated by reference into these Terms.

By using the Services, you consent to data processing as described in our Privacy Policy. You acknowledge that Olibr may transfer data internationally and use Standard Contractual Clauses to ensure protection.

Olibr will act on User requests to remove data from the Platform. However, Olibr is not responsible for removal from third-party platforms (Google search index, external job boards) where information may have been indexed.

15. DISCLAIMERS AND WARRANTIES

THE SERVICES ARE PROVIDED “AS-IS” AND “AS-AVAILABLE” WITH ALL FAULTS AND NO GUARANTEES.

15.1 General Disclaimer

TO THE MAXIMUM EXTENT PERMITTED BY LAW, OLIBR DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING:

• Warranties of merchantability, fitness for a particular purpose, or non-infringement
• Warranties regarding accuracy, timeliness, or completeness of information
• Warranties that Services will be uninterrupted, secure, or error-free
• Warranties that defects will be corrected

15.2 Hiring Outcome Disclaimer

Olibr’s Services are limited to displaying and facilitating connections between Candidates and Recruiters. Olibr does not guarantee that Recruiters will find suitable candidates or that Candidates will receive job offers. Olibr disclaims all liability regarding candidate suitability, performance, or employment outcomes.

15.3 User-Generated Content Disclaimer

Olibr does not review all user-generated content. Content may be inaccurate, incomplete, misleading, or offensive. Users are personally liable for information they provide. Olibr is not responsible for content found on the Platform or for damages from reliance on such content.

15.4 Credentials Disclaimer

Olibr does not verify or warrant the credentials, legitimacy, or bona fides of employers, recruiters, or job seekers using the Platform. You are solely responsible for verifying the authenticity of parties you engage with.

15.5 AI and Beta Features Disclaimer

AI models can produce unintended or unexpected results. Services may contain experimental or beta features. Olibr makes no warranty regarding performance, reliability, or accuracy of AI or beta features. Use is at your own risk.

16. LIMITATION OF LIABILITY

TO THE FULLEST EXTENT PERMITTED BY LAW:

OLIBR SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING:

• Loss of profits, goodwill, data, or business opportunities
• Inability to use Services or Service interruptions
• Cost of procurement of substitute services
• Statements or conduct of third parties on the Platform
• Unauthorized access to or alteration of your data

MAXIMUM LIABILITY CAP:

THE MAXIMUM TOTAL LIABILITY OF OLIBR, WHETHER IN CONTRACT, TORT, OR OTHERWISE, SHALL NOT EXCEED THE TOTAL FEES PAID BY YOU TO OLIBR IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO LIABILITY.

17. INDEMNIFICATION

You agree to indemnify, defend, and hold harmless Olibr and its officers, directors, employees, affiliates, and representatives from any claims, demands, liabilities, losses, costs, and expenses (including attorneys’ fees) arising from:

• Your use of the Services
• Your violation of these Terms or the Privacy Policy
• Your violation of applicable laws or third-party rights
• Your content or data uploads
• Hiring decisions or employment actions taken based on information from Olibr

Olibr reserves the right to assume exclusive defense and control of any disputes. You agree to cooperate in asserting available defenses.

18. GOVERNING LAW AND DISPUTE RESOLUTION

18.1 Governing Law

For Users in the United States:

These Terms shall be governed by the laws of the State of Delaware, United States, without regard to conflict of law principles. Exclusive jurisdiction lies with federal and state courts in Delaware, USA.

For Users in India:

These Terms shall be governed by the laws of India. Exclusive jurisdiction lies with courts in Gurugram, Haryana, India.

For Users in Other Jurisdictions: Governing law will be determined based on the primary location of the dispute and relevant Olibr operational entity, as determined by Olibr in its sole discretion.

18.2 Dispute Resolution for US Users

Any dispute arising from these Terms shall be settled by binding arbitration administered by the American Arbitration Association (“AAA”) in accordance with its Commercial Arbitration Rules. Arbitration shall take place in Delaware, USA. The arbitrator’s decision shall be final and binding.

Class Action Waiver (US Users): You agree that dispute resolution will be conducted only on an individual basis and not in a class, consolidated, or representative action.

18.3 Dispute Resolution for Other Users

Users outside the United States may pursue mediation followed by arbitration or court proceedings in accordance with the governing law provisions above.

19. GENERAL PROVISIONS

19.1 Notices

Olibr may provide notices via:

• Banner notice on the Platform
• Email to your registered address
• Mobile notification or mail

You agree to keep contact information current. Olibr is not liable for actions arising from incorrect or outdated information.

19.2 Modifications to Terms

Olibr may revise these Terms at any time. Material changes will be communicated via prominent notice on the Platform or email. Continued use after changes constitutes acceptance of revised Terms.

The latest version is always available at www.olibr.com/terms.

19.3 Severability

If any provision is found unlawful, void, or unenforceable, it shall be severed and the remaining provisions shall continue in full force.

19.4 Waiver

Any delay or failure to exercise a right under these Terms shall not operate as a waiver. No single or partial exercise of a right prevents further exercise thereof.

19.5 Electronic Communications

By using the Services, you consent to receive electronic communications from Olibr. All agreements, notices, and communications provided electronically satisfy legal requirements for written communications.

19.6 Independent Contractor Relationship

Nothing in these Terms establishes any partnership, joint venture, employment, or agency relationship between Olibr and Users. Olibr’s obligations are limited to providing Services and do not include acting on User’s behalf in hiring or employment decisions.

19.7 Entire Agreement

These Terms, together with the Privacy Policy, constitute the entire agreement between you and Olibr and supersede all prior discussions, agreements, or understandings.

20. CONTACT INFORMATION

For questions, complaints, notices, or feedback regarding these Terms or the Services, please contact us:

India Operations:

Olibr Resourcing Pvt. Ltd.
2nd Floor, Augusta Point, Golf Course Road
Sector 53, Gurgaon, Haryana 122002, India
Email: legal@olibr.com

US Operations:

Olibr Solutions Inc.
8 The Green Ste A
Dover, DE 19901, United States
Email: legal@olibr.com

By using Olibr, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.