JOB DESCRIPTION Position title: State Coordinator, Program Operations Location: Maharashtra Organization Profile: Room to Read is a global organization transforming the lives of millions of children in low-income communities by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children, our innovative model focuses on deep, systemic transformation within schools during two time periods that are most critical in a childs schooling: early primary school for literacy acquisition and secondary school for girls education. We work in collaboration with local communities, partner organizations, and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions. By focusing on the quality of education provided within the communities and ensuring these outcomes are measured, we have created a model that can be replicated, localized, and sustained by governments. With its global headquarters in San Francisco, Room to Read till date has benefited 32 million children across 21 low-income countries. Room to Read India was established in 2003 and presently has programs in twelve states Andhra Pradesh, Bihar, Chhattisgarh, Delhi NCR, Jharkhand, Karnataka, Madhya Pradesh, Maharashtra, Rajasthan, Telangana, Uttarakhand, and Uttar Pradesh. By working closely with the government and other partner organizations to create equal and robust education systems that reach the most vulnerable children and improve teaching and learning environments and materials, as of 31st December 2021, Room to Read Indias interventions resulted in: Establishment of 15,553 libraries. 367,844 girls benefitting. Training of 31, 395 teachers in various programs. Tertiary education/job opportunities for 63.8% of scholars within a year after graduation. Publishing of 220 Room to Read India titles, and distribution over 9.35 million books. Position Overview: The State Coordinator will be responsible for Room to Reads operations in a geographic area, a state in this case. The State Coordinator is primarily responsible for ensuring government relations at state level, timely and effective implementation of programs at the field office, including implementation, spending, hiring, local procurement, inventory management, distribution and logistical support. Room to Read India Trust,C/O Delhi Airport Metro Express Pvt. Ltd.D-21 Corporate Park,Office No. 201E (B), 2nd floor,Sector 21, Dwarka,Near Dwarka Sector 8 Metro Station,New Delhi 110075.Telephone: 011 30491900 website: www.roomtoread.org The position is required to take initiative for project management, improving work approaches, partnerships, selection of projects sites, and ensuring adequate staff to work at the field level. S/he will work to strengthen coordination and collaboration within teams and across all CO program teams, maintaining and ensuring constructive communication, building team morale within individual teams and contributing to a positive working environment. S/he will report to the Sr. Manager, Program Operations and will have various positions reporting to him/her. The State Manager directly manages the Literacy Program Officer, Girls Education Program (GEP) Program Officer and Admin & Finance personnel. Roles and Responsibilities: System strengthening and system integration: Working closely with State officials in ensuring government system strengthening and institutionalization of RtR programs in the state. Preparation of overall strategic plan, basis local context and RtR Vision plan 2025 for the respective state and continuously reviewing the same. Organizing various discussions/consultations with Government to work towards system strengthening and positioning RtR as a thought leader in Literacy and Girls Education program. Building body of evidence that can push appropriate policy/practice changes backed by robust evidence. Support INCO Ops in proposal development and country growth plan as needed. External Coordination, branding, and Networking: Attends to donor affairs including hosting donor and project site visits in collaboration with programs staff. Develop and lead media advocacy plan for the state. Assist RtR communication team in promotion of RtR programs through active media liasioning in state in accordance with the strategy, policies and guidelines of RtR. Scanning of education landscape in the state and positioning RtR as a thought leader through strategic management. Take lead in dissemination of program results, sharing program report to government and other agencies in suggestions with OPS team. Meets regularly with local government representatives, NGO partners, school administrators and parent groups to represent RtR. Room to Read India Trust,C/O Delhi Airport Metro Express Pvt. Ltd.D-21 Corporate Park,Office No. 201E (B), 2nd floor,Sector 21, Dwarka,Near Dwarka Sector 8 Metro Station,New Delhi 110075.Telephone: 011 30491900 website: www.roomtoread.org Promotes and protects the reputation of Room to Read in external settings, ensuring that the organizations experience and expertise is well communicated and consistently presented, and that we are looked upon as a professional Education organization. Management and Coordination: Ensures efficient and effective coordination across all elements of the Literacy Program and Girls Education Program in his/her region. Supervises and oversees the work of the field staff and is responsible for optimizing their productivity through effective management and leadership techniques (i.e., coaching/advising). Ensures staff are consistently complying and adhering to policies, procedures and guidelines articulated in the CO handbooks, and facilitates the dissemination of information to all staff members to promote transparency. Supports staff through consultation with CO-level technical team to regularly assess staff capacity building needs. Ensures the performance management process is well-planned and conducted in a timely for all field staff. This includes setting performance goals, conducting progress check-ins, providing feedback, conducting year-end appraisals, and making recommendations for staff development and career advancement. Collaborates with Human Resources to handle recruitment and training of staff according to need. Leads and facilitates field staff in bi-weekly or monthly meetings to review progress against plans, find solutions to problems, share lessons learned, exchange expertise across programs, and to motivate and encourage teamwork. Ensures that field-staff are aware of and understand the programs goals and objectives, working approaches and methodology, and have all necessary information related to annual plans, targets, and implementation calendars. Conducts regular field visits to monitor and verify the programs progress and impact, understand the challenges, and needs of stakeholders (e.g., RtR staff, Social Mobilizers, Field Facilitators, communities, children, etc...), and suggest appropriate solutions. Develop and implement plans for on-line material development in consultation with Country office as per the state specific context. Perform other tasks as assigned by the Sr. Manager Operations and Country Management Team. Financial management: Room to Read India Trust,C/O Delhi Airport Metro Express Pvt. Ltd.D-21 Corporate Park,Office No. 201E (B), 2nd floor,Sector 21, Dwarka,Near Dwarka Sector 8 Metro Station,New Delhi 110075.Telephone: 011 30491900 website: www.roomtoread.org Supervises fund disbursement, reviews and approves the field monthly and quarterly financial expenses in accordance with financial and purchasing policy and procedures. Timely submission of Cash fore-cast, booking of monthly bills and variance tracker. Monthly tracking of all expense vis--vis the budgets and flagging any deviations to concerned person. Coordinates the timely completion of annual planning and budgeting. Ensuring full utilization of respective budgets as per the financial guidelines. Co-ordinate and answer any audit queries for the state. Reporting and Documentation: Develops high quality quarterly report for distributing to partners, if applicable. Prepares high quality monthly and quarterly donor programmatic reports, coordinate with concerned Program, Finance and OPs department in INCO for finalizing and sharing the report on time. Ensuring high level of data quality for all reporting purposes. Preparation of appropriate case studies for submission to donors/communication team. Percentages of work of State Head: Tasks for State Manager Allocation of % on the tasks System Integration and strengthening 30% Management and Coordination 35% Financial Management 25% Monitoring, Donor Visit and Govt visits 2% Training & Development 8% Qualifications: Required: Room to Read India Trust,C/O Delhi Airport Metro Express Pvt. Ltd.D-21 Corporate Park,Office No. 201E (B), 2nd floor,Sector 21, Dwarka,Near Dwarka Sector 8 Metro Station,New Delhi 110075.Telephone: 011 30491900 website: www.roomtoread.org Masters in education/ social sciences/Social Work or equivalent. Minimum 10 years of relevant experience and 2+ years of management experience. Prior experience of community engagement/ mobilization activities. Awareness about language and reading practices and approaches. Strong oral and written communication skills. Understanding (Reading and Writing) of local language is preferred. o be successful as a member of the Room to Read team, you will also: Have passion for our mission and a strong desire to impact a dynamic non-profit organization. Be an innovative and creative thinker that tries new things and inspires others to do so. Have a very high level of personal and professional integrity and trustworthiness. Have a strong work ethic and require minimal direction. Work well independently as well as part of a team. Thrive in a fast-paced and fun environment. Compensation: Room to Read offers a competitive salary with excellent benefits. Benefits include thirteenth month bonus, health insurance and a retirement plan. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries on literacy and gender equality in education. Room to Read is a child-safe organization; all personnel are expected to adhere to Room to Reads Child Protection Policy and Child Protection Code of Conduct. Application Procedure: To send in your application please CLICK HERE . Due to the high volume of applicant response, not all applicants may receive a response from Room to Read. Regret the inconvenience. Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. We always encourage women to apply. Room to Read India Trust,C/O Delhi Airport Metro Express Pvt. Ltd.D-21 Corporate Park,Office No. 201E (B), 2nd floor,Sector 21, Dwarka,Near Dwarka Sector 8 Metro Station,New Delhi 110075.Telephone: 011 30491900 website: www.roomtoread.org